Event Communication and Attendee Engagement Process

Start of the Workflow/Process.

Retrieve all confirmed attendee records from the Attendee Data Model to begin the communication loop.

Create a new entry in the Communication Log data model to track all outgoing messages for this specific event.

Create a task for the Marketing Manager to draft the primary event announcement email and SMS content.

Send the initial 'Save the Date' email to the retrieved list of attendees.

Send a short SMS reminder to attendees 24 hours before the event begins.

Update the 'Last Contacted' date in the Attendee Data Model for all processed records.

Retrieve all registration entries to calculate current attendance volume.

Aggregate the registration entries to get the SUM of all confirmed attendees.

Calculate the difference between Total Capacity and Total Registered Attendees to determine remaining space.

Create a task for the Event Coordinator to prepare physical engagement materials (badges, swag) based on the attendee count.

Create a new Survey Data Model entry to be distributed after the event concludes.

Send an email to all attendees containing the link to the post-event feedback form.

Fetch all completed entries from the Post-Event Survey Data Model.

Aggregate survey entries to calculate the AVG of the 'Satisfaction Rating' property.

Create a final report aggregating attendance numbers, satisfaction scores, and communication logs for stakeholders.

Delete temporary/draft communication entries from the log once the event cycle is finalized and archived.

End of the Workflow/Process.