Applicant Tracking System (ATS) Workflow

Start of the Workflow/Process.

Create a new entry in the Job Openings data model when a hiring manager submits a request.

Assign a task to the HR Manager to review and approve the new job opening details.

Update the Job Opening entry status to 'Open' once the requisition is approved.

Retrieve all candidate entries associated with the specific Job Opening ID.

Create a task for the Recruiter to review resumes and move candidates through the pipeline.

Update the candidate's stage (e.g., 'Phone Screen', 'Technical Interview') in the Candidate data model.

Create a task for the Recruiting Coordinator to coordinate calendars for the interview panel.

Send an automated email to the Candidate with interview details and calendar links.

Create a task for the Engineering Lead to evaluate the candidate's technical test results.

Retrieve all feedback entries/scores submitted by interviewers for the specific candidate.

Calculate the mean score from all interviewer feedback entries to determine candidate ranking.

Update the 'Final Evaluation Score' field in the Candidate entry with the calculated average.

Update the candidate status once the evaluation score meets the hiring threshold.

Create a new entry in the 'Offers' data model containing salary, start date, and benefits.

Send the formal offer details to the Candidate's email address.

Assign a task to the HR Specialist to initiate and verify background screening results.

Update the Candidate status to 'Hired' upon successful completion of background checks.

Create a new entry in the 'Employees' data model using data from the Candidate entry.

Aggregate the difference between 'Requisition Creation Date' and 'Hiring Date' to calculate hiring velocity.

Generate a summary report showing total hires, average time-to-hire, and cost-per-hire for the period.

End of the Workflow/Process.