Product Backlog Grooming Process

Start of the Workflow/Process.

Retrieve all backlog entries from the Product Backlog data model that have a status of 'New' or 'Unrefined'.

Update the status of the selected backlog entries to 'In Grooming' to prevent duplicate processing.

Create a task for the Product Owner to organize the upcoming grooming meeting.

Retrieve the Definition of Ready (DoR) standards from the Process Standards data model.

Create a task for the Development Team to break down large Epics into manageable User Stories.

Update the estimation field in the Backlog entries based on the team's consensus during the session.

Calculate the sum of all story points assigned to the current grooming batch to assess workload.

Aggregate the sum of all story points across the entire backlog to visualize total technical debt/scope.

Update the priority field of the backlog entries based on the outcome of the grooming discussion.

Create new entries in the 'Sprint Ready' data model for all items that now meet the Definition of Ready.

Create a task for the Product Manager to inform stakeholders of the updated roadmap/priorities.

Send an email to the Development Team and Product Owner containing the list of newly refined items.

Create a report showing the ratio of 'Ready' vs 'Unrefined' items in the backlog.

Delete any backlog entries identified as duplicates during the grooming session.

End of the Workflow/Process.