Wage & Hour Compliance Checklist (HR)
Ensure legal compliance and minimize risk with our Wage & Hour Compliance Checklist. This essential HR tool covers critical areas like overtime, minimum wage, record-keeping, and more, helping you avoid costly penalties and maintain a fair workplace. Download now for peace of mind!
This Template was installed 4 times.
Overtime Eligibility
Verify employee classifications (exempt vs. non-exempt) and ensure accurate overtime calculations.
Employee Job Title
Primary Job Duties - Main Focus
Salary (Annual)
Exemption Status
Justification for Exemption (if applicable)
Date of Classification Review
Recordkeeping Requirements
Ensure compliance with recordkeeping obligations for hours worked, wages paid, and other related data.
Number of Employee Records Maintained
Last Recordkeeping System Audit Date
Description of Recordkeeping System
Record Retention Period (Years)
Record Storage Method
Last Data Backup Date
Minimum Wage Laws
Confirm adherence to federal and state minimum wage rates for all covered employees.
Federal Minimum Wage (Current)
State Minimum Wage (Current)
Which Minimum Wage Applies?
Effective Date of State/Local Minimum Wage Change
Notes Regarding Specific Employee Categories (Tipped Wage, Training Period, etc.)
Are any employees exempt from minimum wage?
Timekeeping System Accuracy
Review and validate the accuracy and reliability of the company's timekeeping system.
Number of Timekeeping System Users
Date of Last System Audit
Timekeeping System Type
Description of System Validation Process
Number of Discrepancies Found in Last Review
Are Time Records Rounded?
Meal & Rest Breaks
Verify compliance with state-specific regulations regarding meal and rest breaks.
State with Meal/Rest Break Requirements
Required Meal Break Duration (Minutes)
Required Rest Break Frequency (Per Hour/Shift)
Maximum Consecutive Hours Worked (Without Break)
Break Time Paid or Unpaid?
Date of Last Break Policy Review
Notes/Observations Regarding Break Compliance
Pay Period and Payday Schedules
Ensure compliance with requirements for pay periods and payday schedules.
Pay Period Frequency (e.g., 1, 2, 15)
Typical Payday Date
Time Payday Falls (if applicable)
Payday Calculation Method (e.g., Same Day, Next Business Day)
Explanation of any variations in payday schedules
Next Payday Date
Employee Classification (Independent Contractors)
Review independent contractor agreements and worker classifications to avoid misclassification.
Contractor Agreement Description
Primary Reason for Using Contractor?
Estimated Contract Duration (Months)
Services Performed by Contractor (Check all that apply)
Contract Start Date
Contractor's Name
Prevailing Wage Requirements (if applicable)
For projects subject to prevailing wage laws, ensure compliance with applicable rates and reporting.
Project Subject to Prevailing Wage?
Applicable Davis-Bacon Act?
Contract Number
Contract Award Date
Prevailing Wage Rate (Laborer)
Certified Payroll Form(s)
Payroll Deductions & Withholdings
Verify accuracy and legality of payroll deductions and withholdings (taxes, garnishments, etc.).
Federal Tax Withholding Method
Federal Income Tax Withholding Amount
State Tax Withholding Status
State Income Tax Withholding Amount
Social Security/Medicare Withholding
Garnishment Order Received Date
Notes on Specific Deductions (e.g., HSA, 401k)
Wage Garnishments End Date
Training & Communication
Confirm HR and management receive appropriate training and communication regarding wage and hour laws.
Last Training Date (HR)
Last Training Date (Managers)
Summary of Training Content
Number of Employees Trained
Training Topics Covered (select all that apply)
Upload Training Materials (presentations, documents)
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