Independent Contractor Compliance Checklist (HR)
Ensure your business stays compliant & avoids legal pitfalls. This HR checklist guides you through critical steps for classifying & managing independent contractors, minimizing risk & maximizing efficiency. Download now & protect your company!
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Contractor Identification & Assessment
Initial evaluation to determine proper classification.
Reason for Engaging Contractor
Primary Business Activity of Contractor
Estimated Hours per Week (Average)
Date of Initial Contact/Proposal Received
Contractor's Role in Project
Is contractor supervised by company employee?
Written Contract & Agreement
Ensuring a comprehensive and legally sound agreement is in place.
Scope of Work Description
Contract Duration (in months)
Contract Start Date
Contract End Date
Payment Terms (e.g., Net 30, Hourly)
Company Representative Signature
Contractor Signature
Payment & Tax Withholding
Confirming accurate payment and appropriate tax documentation.
Contractor Hourly Rate
Payment Frequency
Total Amount Paid (Current Period)
1099-NEC Form Upload
Payment Method
Federal Tax Withheld (Estimated)
State Tax Withheld (Estimated)
Control & Direction
Verifying contractor has appropriate control over work performed.
Does the company dictate work hours?
Does the company provide detailed instructions on how to perform tasks?
Estimated percentage of work directly supervised by company personnel:
Describe the level of control the company exerts over the contractor's work processes.
Does the contractor have flexibility in determining the order in which tasks are completed?
Explain any deviations from typical employee supervision.
Equipment & Resources
Assessing provision of equipment and resources.
Quantity of Equipment Provided
Type of Equipment Provided (e.g., Laptop, Tools)
Description of Resources Provided (e.g., Office Space, Utilities)
Is Office Space Provided?
Date Equipment/Resources Provided
Intellectual Property Rights
Addressing ownership and usage of intellectual property.
Ownership of Work Product
Description of Intellectual Property Rights Granted
Confidentiality Agreement Required?
Confidentiality/NDA Document (if applicable)
Scope of Licensed Rights (e.g., usage, territory)
Right to Modify Work Product?
Insurance & Liability
Checking for appropriate insurance coverage and liability considerations.
Contractor's Insurance Coverage Type
General Liability Insurance Coverage Amount (USD)
Professional Liability (E&O) Insurance Coverage Amount (USD)
Certificate of Insurance Received?
Upload Certificate of Insurance
Certificate of Insurance Expiration Date
Ongoing Compliance Review
Regularly reviewing contractor relationships to maintain compliance.
Last Review Date
Review Type
Hours Spent Reviewing
Review Notes & Findings
Areas Verified
Compliance Status
Record Keeping & Documentation
Maintaining accurate records of contractor agreements and compliance activities.
Contract Start Date
Contract End Date (if applicable)
Signed Contractor Agreement
W-9 Form (or equivalent)
Notes on contractor relationship and compliance activities
Total payments made to contractor (YTD)
Type of Documentation
Misclassification Risk Mitigation
Procedures to minimize potential misclassification issues and penalties.
Review Process Used for Classification?
Number of Contractors Currently Engaged
Date of Last Misclassification Risk Review
Description of Training Provided to Hiring Managers on IC vs. Employee
Does Hiring Manager Certification Exist?
Upload Supporting Documentation of Classification Justification
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