Vehicle Accident Reporting and Investigation Checklist
Ensure compliance & minimize risk! Our Vehicle Accident Reporting & Investigation checklist for Logistics streamlines incident response, protects your business, & improves driver safety. Download now!
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Immediate Actions & Safety
Steps to take immediately following an accident to ensure safety and preserve evidence.
Accident Location (GPS Coordinates)
Brief Description of Accident Scene
Are injuries reported?
Number of Individuals Requiring Medical Attention
Description of immediate safety actions taken (e.g., warning devices, traffic control)
Were warning devices deployed (e.g., triangles, flares)?
Date of Accident
Time of Accident
Accident Scene Management
Procedures for securing and documenting the accident scene.
Accident Location (GPS Coordinates)
Detailed Description of Accident Scene (e.g., Road Conditions, Visibility)
Photographs/Videos of Accident Scene (Multiple)
Number of Vehicles Involved
Evidence Secured/Moved (Select all that apply)
Date Scene Secured
Time Scene Secured
Reporting the Accident (Internal)
Steps for notifying relevant internal personnel and initiating internal reporting.
Notified Logistics Manager?
Notified Fleet Manager?
Date of Internal Report Submission
Time of Internal Report Submission
Brief Summary of Accident for Internal Communication
Vehicle Identification Number (VIN)
Driver Notification Status
Initial Photos/Video of Vehicle (Optional)
Reporting the Accident (External)
Procedures for reporting the accident to external authorities (Police, Insurance, Regulatory Bodies).
Police Contacted?
Police Report Number (If Applicable)
Insurance Company Notified?
Summary of Communication with Police/Insurance
Regulatory Body Notification Required?
Details of Regulatory Body Notification (if applicable)
Date of External Reporting
Time of External Reporting
Vehicle & Driver Documentation
Gathering and reviewing essential vehicle and driver-related paperwork.
Driver's Full Name
Driver's Employee ID
Driver's License Expiration Date
Copy of Driver's License (Front & Back)
Vehicle Identification Number (VIN)
Vehicle Maintenance Records (Last 5 Inspections)
Vehicle Insurance Provider
Vehicle Odometer Reading (at time of accident)
Accident Investigation - Data Gathering
Collecting factual data through interviews, inspections, and documentation.
Accident Location (GPS Coordinates)
Date of Accident
Time of Accident
Description of Accident Scene
Road Conditions (Select all that apply)
Weather Conditions at Time of Accident
Estimated Speed of Vehicle (MPH)
Statements from Driver
Photos/Videos of Accident Scene
Accident Investigation - Analysis & Root Cause
Analyzing collected data to determine the accident's cause and contributing factors.
Driver Contributing Factors (Select all that apply)
Environmental Contributing Factors (Select all that apply)
Estimated Speed of Vehicle(s) at Time of Impact (MPH)
Detailed Description of Events Leading to Accident (from interviews/statements)
Type of Vehicle Malfunction (If Applicable)
Summary of Witness Statements (include discrepancies)
Primary Root Cause of Accident
Additional Notes/Observations Regarding Accident Analysis
Corrective Actions & Preventative Measures
Implementing changes to prevent similar accidents in the future.
Identify Contributing Factors (Select all that apply)
Describe Specific Actions to Correct Identified Driver Error(s)
Describe Preventative Measures to Address Vehicle Maintenance Issues (if applicable)
Frequency of Driver Refresher Training (Months)
Update Route Planning Procedures?
Detail any Changes to Vehicle Inspection Schedules
Upload Revised Training Materials (if applicable)
Date of Implementation of Corrective Actions
Describe any changes to driver onboarding or assessment process
Record Keeping & Documentation
Maintaining accurate and complete records of the accident and investigation.
Accident Report Summary
Police Report (if applicable)
Date of Record Creation
Time of Record Creation
Total Cost of Repairs (Estimated)
Summary of Corrective Actions Implemented
Record Status (e.g., Open, Reviewing, Closed)
Record Storage Location (Physical or Digital)
Reviewer Signature
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