Warehouse Management System (WMS) Data Integrity Checklist
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Master Data Validation
Focuses on the accuracy and consistency of foundational warehouse data, including item master, location data, and user profiles.
Verify Minimum Stock Level for Key Items
Confirm UOM (Unit of Measure) Consistency Across Items
Validate Default Location Assignment Rule Application
Review Item Descriptions for Accuracy & Completeness
Last Master Data Review Date
Confirm Accuracy of Default Receiving Location(s)
Record any anomalies found during Master Data review
Receiving & Putaway Data Integrity
Ensures accuracy of data captured during the receiving and putaway processes. Covers counts, product IDs, lot numbers, expiration dates, and location assignments.
Received Quantity Matches Purchase Order?
Product ID Verified Against PO?
Describe any discrepancies found between received quantity and purchase order.
Lot Number Verified Against PO/ASN?
Expiration Date Verified (if applicable)?
Putaway Location Confirmed & Accurate?
Notes on Putaway Process (e.g., pallet damage, storage conditions).
Receiving User Verification?
Inventory Management & Cycle Counting
Verifies the accuracy of inventory data through regular cycle counts and reconciliation processes. Addresses discrepancies and root cause analysis.
Cycle Count Frequency (Days)
Cycle Counting Method
Expected Cycle Count Accuracy (%)
Procedure for Discrepancy Investigation
Data Fields to be Verified During Cycle Count
Last Cycle Count Completion Date
Number of Cycle Counts Performed This Period
Summary of significant discrepancies found during cycle counts and corrective actions taken.
Order Fulfillment & Picking Accuracy
Focuses on the correctness of data related to order fulfillment, including picking, packing, and shipping. Covers quantity, product selection, and address validation.
Expected Pick Quantity vs. Actual Pick Quantity Tolerance (units)
Picking Method Used (e.g., Zone Picking, Wave Picking)
Percentage of Orders with 100% Picking Accuracy (Target)
Unit of Measure Verification Process
Description of Procedures for Handling Picking Errors
Average Time Taken to Rectify Picking Errors (minutes)
System Confirmation of Pick Completion
Types of Picking Errors Commonly Encountered
Shipping & Returns Data Validation
Checks data integrity related to outgoing shipments and returned goods, ensuring correct carrier information, tracking numbers, and return authorizations.
Carrier Confirmation Required?
Tracking Number
Shipping Address Validation Method
Weight (kg)
Dimensions (Length cm)
Dimensions (Width cm)
Dimensions (Height cm)
Return Authorization (RA) Status
RA Number (if applicable)
Notes/Comments on Shipment/Return
System Access & Security
Addresses user access controls and data security measures to prevent unauthorized data modification or deletion.
User Account Creation Process Defined?
Maximum Number of Failed Login Attempts Allowed
Multi-Factor Authentication (MFA) Enabled?
Describe the process for reviewing and revoking user access (e.g., employee termination).
Which roles have access to modify user permissions?
Last Review of User Access Rights
Password Complexity Requirements Enforced?
Data Integration & Interface Validation
Focuses on data accuracy when interfacing with other systems (e.g., ERP, TMS) ensuring seamless and error-free data flow.
Integration Point Status Verification
Data Transmission Volume (Records/Hour)
Error Log Review - Last 24 Hours
Last Successful Data Synchronization Date
Data Transformation Rules Validation
Data Mapping Accuracy Verification
Sample Data Extracts (Pre/Post Transformation)
Audit Trail & Data History
Evaluates the completeness and accuracy of audit trails, ensuring a clear history of data changes and user actions.
Number of Audit Trail Records Reviewed
Summary of Audit Trail Review Findings
Audit Trail Retention Policy Compliance
Last Audit Trail Review Date
Types of Data Changes Audited (Select all that apply)
Description of any detected inconsistencies or gaps in audit trail data
Verification of User Authentication Logs
Logistics Management Solution Screen Recording
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