Critical Spares Management Checklist
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This Template was installed 3 times.
Identification & Prioritization
Focuses on identifying critical spares and assigning appropriate priority levels based on impact of failure.
Define 'Critical Spare' Criteria
Prioritization Method
Estimated Downtime Cost per Hour (if spare fails)
Repair/Replacement Labor Cost (approximate)
Priority Level (e.g., High, Medium, Low)
Failure Impact Areas (select all that apply)
Date of Last Prioritization Review
Inventory Management & Tracking
Covers processes for maintaining accurate inventory levels, location tracking, and usage monitoring.
Current Stock Level
Minimum Stock Level (Reorder Point)
Maximum Stock Level
Last Stock Level Update Date
Location of Spare Part
Notes on Stock Condition (e.g., Packaging, Inspection Results)
Tracking Method
Inventory Record Screenshot (if applicable)
Procurement & Lead Time Management
Addresses sourcing strategies, supplier relationships, and minimizing lead times for critical spares.
Safety Stock Level (Days of Operation)
Preferred Supplier Selection Method
Supplier Performance Metrics & Review Process
Last Supplier Performance Review Date
Supplier Contract Status
Average Lead Time (Days)
Contingency Plan for Lead Time Disruptions (e.g., Second Source)
Storage & Handling
Ensures proper storage conditions and handling procedures to prevent damage or degradation of critical spares.
Storage Environment Type
Temperature (in Celsius)
Humidity Level (%)
Material Handling Equipment Used
Specific Handling Instructions (if any)
Storage Container Type
Photograph of Storage Area (optional)
Obsolescence Management
Deals with identifying and mitigating risks associated with obsolete or soon-to-be-obsolete parts.
Last Obsolescence Risk Assessment Date
Summary of Obsolescence Risk Assessment Findings
Obsolescence Mitigation Strategies Implemented (select all that apply)
Stock Level for Parts Identified as Obsolete/At Risk (minimum)
Obsolescence Monitoring Frequency
Obsolescence Risk Assessment Report (latest)
Details of any current or planned engineering changes to mitigate obsolescence risks.
Method for tracking obsolescence events.
Documentation & Procedures
Covers the documentation required to support the critical spares management program.
Critical Spares Management Procedure Document Exists?
Copy of Critical Spares Management Procedure Document
Describe the process for documenting changes to critical spares requirements.
Document Control System Used?
Document Revision Number
Date of Last Procedure Review
Documented escalation procedures for critical spares shortages or delays?
Performance Monitoring & Review
Focuses on tracking key performance indicators (KPIs) and regularly reviewing the effectiveness of the program.
Percentage of Critical Spares in Stock
Average Lead Time for Critical Spares (Days)
Number of Critical Spares Stockouts in Reporting Period
Overall Health of Critical Spares Program (Assessment)
Summary of Findings & Recommendations from Recent Review
Date of Last Program Review
Were Corrective Actions Implemented Following Previous Review?
Notes on any significant trends observed in critical spares performance.
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