Pharmaceutical Inventory Management Checklist
Ensure accurate stock levels, minimize waste, and maintain regulatory compliance with our Pharmaceutical Inventory Management Checklist. Streamline your pharmacy or pharmaceutical facility operations and reduce the risk of shortages or expired medications. Download now and optimize your inventory control process!
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Receiving & Verification
Steps for receiving pharmaceutical shipments and verifying accuracy.
Receipt Date
Purchase Order Number
Quantity Received
Condition of Shipment (Packaging)
Shipping Documentation Review Notes
Verification Status
Discrepancy Details (if applicable)
Receiving Personnel Signature
Storage Conditions
Checks related to temperature, humidity, and security of storage areas.
Storage Area Temperature (°C)
Storage Area Humidity (%)
Light Exposure
Ventilation
Last Temperature Monitoring Date
Notes on Storage Conditions (e.g., any deviations observed)
Security System Functioning
Inventory Rotation (FIFO/FEFO)
Ensuring proper rotation of stock based on First-In, First-Out (FIFO) or First-Expiry, First-Out (FEFO).
Date of Rotation
Quantity Rotated (Units)
Rotation Method
Product Code (Rotated)
Lot Number (Rotated)
Description of Rotation Activity
Signature of Person Performing Rotation
Stock Level Monitoring
Regularly checking stock levels against par levels and reorder points.
Current Quantity on Hand
Par Level
Reorder Point
Status (Above/Below Par)
Date of Monitoring
Notes/Comments (e.g., reasons for low stock)
Days Until Reorder (Estimated)
Expiration Date Monitoring
Tracking expiration dates and identifying products nearing expiration.
Date of Expiration Date Check
Number of Medications Checked for Expiration
Expiration Date Check Method
Number of Medications Nearing Expiration (within 30 days)
Notes on Medications Nearing Expiration (e.g., disposition plan)
Disposition of Nearing Expiration Medications
Details of 'Other' Disposition Method (if selected)
Controlled Substance Handling
Specific procedures for handling, record-keeping, and accountability of controlled substances.
Inventory Count - Narcotic A
Inventory Count - Narcotic B
Date of Inventory Count
Time of Inventory Count
Explanation for Discrepancies (if any)
Witness Signature Required?
Authorized Personnel Signature
Attach Inventory Sheet/Log
Temperature Excursions
Documentation and corrective actions for temperature deviations outside acceptable ranges.
Date of Excursion
Start Time of Excursion
End Time of Excursion
High Temperature (°C/°F)
Low Temperature (°C/°F)
Description of Event
Possible Cause(s)
Corrective Actions Taken
Product Impacted
Reviewer Signature
Waste Disposal
Proper disposal of expired or damaged medications following regulatory guidelines.
Date of Waste Disposal
Description of Waste (e.g., expired, damaged, returned)
Quantity Disposed (Units)
Disposal Method
If 'Other' Disposal Method Selected, Please Specify:
Supporting Documentation (e.g., disposal manifest)
Signature of Person Disposing Waste
Record Keeping & Documentation
Ensuring accurate and complete records of all inventory transactions.
Record Creation Date
Description of Inventory Adjustment (if applicable)
Quantity Received
Quantity Dispensed
Quantity Destroyed/Discarded
Reason for Adjustment/Discrepancy
Supporting Documentation (Receiving Reports, Batch Records)
Authorized Personnel Signature
Security & Loss Prevention
Measures to prevent theft, diversion, and unauthorized access to pharmaceuticals.
Alarm System Status (0 = Off, 1 = On)
Last Security System Inspection Date
Summary of Security System Inspection Findings
Access Control Measures in Place (Select all that apply)
Number of Unauthorized Access Attempts Logged (Recent Month)
Description of any Security Breaches or Near Misses (if applicable)
Security Personnel Presence (If Applicable)
Security Camera Footage Review Log (Date & Time Reviewed)
Pharmaceutical Management Solution Screen Recording
See how ChecklistGuro streamlines pharmaceutical management! This quick screen recording showcases how our BPM platform helps you track medications, manage inventory, and ensure compliance - all in one place. Learn how to save time and reduce errors. #pharmaceutical #pharmacy #bpm #checklistguro #medicationmanagement #compliance
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