Loss Prevention Audit Checklist (Quarterly) - Shrinkage analysis, inventory discrepancies
Protect your retail profits! Download our quarterly Loss Prevention Audit Checklist to pinpoint shrinkage, uncover inventory discrepancies, and strengthen your store's security. Reduce loss, boost efficiency, and safeguard your bottom line.
This Template was installed 2 times.
Shrinkage Data Review & Analysis
Review of overall shrinkage performance and identification of key areas contributing to losses. Includes analysis of trends and comparison to targets.
Total Shrinkage (USD)
Shrinkage as % of Sales
Target Shrinkage %
Shrinkage Trend (Compared to Previous Quarter)
Summary of Significant Shrinkage Drivers
Key Shrinkage Categories (Select all that apply)
Date of Shrinkage Data Extraction
Recommendations for Shrinkage Reduction
Inventory Accuracy Assessment
Verification of inventory records against physical counts. Focuses on identifying discrepancies and root causes.
Cycle Count Frequency (per category)
Cycle Count Methodology
Average Discrepancy Value (in $)
Percentage of Items with Discrepancies
Description of Recurring Inventory Discrepancies (if any)
Reasons for Inventory Discrepancies (Select all that apply)
Date of Last Full Physical Inventory
Summary of Corrective Actions Recommended for Inventory Discrepancies
Point of Sale (POS) Security & Controls
Evaluation of POS system security measures, transaction authorization procedures, and employee training.
POS System Access Controls - Tiered Access?
Number of POS Terminals with Dual Control
Is Transaction Authorization Required for Voided Transactions?
Describe any unusual transaction patterns observed during review (e.g., high number of voids, discounts).
Are Employee PINs Regularly Changed?
Upload screenshots of POS system access logs for review (last 24 hours).
Are end-of-day reconciliation reports reviewed by management?
Receiving & Stockroom Security
Assessment of receiving processes, stockroom access controls, and procedures for handling damaged or returned goods.
Are receiving logs maintained and reviewed daily?
Number of authorized personnel with stockroom access:
Which of the following access controls are in place for the stockroom? (Select all that apply)
Are blind shipments utilized for high-risk merchandise?
Describe any discrepancies found during stock counts and the corrective actions taken:
Are damaged goods clearly identified and segregated?
Date of last comprehensive stockroom security review:
Upload any photos showing stockroom security vulnerabilities (e.g., unsecured doors, poorly lit areas).
Returns & Exchanges Procedures
Review of return and exchange policies, verification processes, and potential for fraudulent returns.
Is there a documented return/exchange policy?
Briefly describe the return/exchange policy.
Average number of returns/exchanges processed daily.
Who is authorized to process returns/exchanges?
If 'Other' selected above, please specify who is authorized.
What forms of ID are required for returns/exchanges?
If 'Other' selected above, please specify what forms of ID are accepted.
Are returns/exchanges logged in a centralized system?
Describe the logging system used for returns/exchanges. (If applicable)
Employee Awareness & Training
Verification of employee training programs related to loss prevention, security protocols, and ethical conduct.
Last Loss Prevention Training Completion Date
Number of Employees Trained in Loss Prevention Procedures This Quarter
Summary of Topics Covered in Recent Loss Prevention Training
Which of the following topics were included in the training?
Method of Training Delivery
Upload Training Record/Attendance Sheet (If Applicable)
Describe any feedback received from employees regarding the effectiveness of loss prevention training.
Physical Security & Surveillance
Evaluation of physical security measures, including surveillance systems, alarm systems, and access controls.
Number of Operational Security Cameras
Camera System Type (e.g., IP, Analog)
Describe camera coverage of high-risk areas (entrances, exits, cash wrap)
Are camera recordings reviewed regularly?
Number of days recordings are retained
Date of last camera system maintenance check
Which access control measures are in place for stockroom/storage areas?
Location of Security Control Panel
Describe any blind spots in the store's surveillance coverage.
High-Risk Merchandise Handling
Specific review of procedures and controls for high-value or frequently stolen merchandise.
Identify High-Risk Merchandise Categories (e.g., Electronics, Apparel, Cosmetics)
If 'Other' selected above, please specify high-risk merchandise categories:
Number of EAS (Electronic Article Surveillance) tags applied to high-risk items:
EAS tag placement methodology for high-risk items:
If 'Other' selected for EAS tag placement, please specify:
Security cages or display cases used for high-risk items?
If 'Partial' selected above, describe areas where security cages/cases are used:
Frequency of high-risk merchandise restock (days/weeks):
Date of last high-risk merchandise security procedure review:
Data Analytics & Reporting
Assessment of data collection and reporting capabilities for loss prevention analysis and performance tracking.
Shrinkage Percentage (Current Quarter)
Shrinkage Percentage (Previous Quarter)
Shrinkage Percentage (Target/Budget)
Reporting Frequency (Shrinkage Data)
Key Metrics Tracked in Loss Prevention Reporting
Summary of Significant Trends or Anomalies Identified in Data Analysis
Date of Last Data Analysis Review Meeting
Upload Shrinkage Data Report (e.g., Excel, PDF)
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