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Warehouse WMS Data Backup Checklist Template

Ensure your vital warehouse data is protected! This WMS Data Backup Checklist Template provides a step-by-step guide to reliable backups, minimizing risk and maximizing business continuity. Stay compliant and safeguard your operations with this essential WMS checklist.

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Backup Configuration Review

1 of 10

Verify backup schedule, retention policies, and backup types are appropriately configured within the WMS.

Backup Frequency (Daily/Weekly/Monthly)

Last Backup Configuration Review Date

Backup Type (Full/Differential/Incremental)

Backup Retention Period (Days/Weeks/Months)

Description of Backup Strategy

Encryption Status (Enabled/Disabled)

Backup Software Validation

2 of 10

Confirm the backup software is installed correctly and is compatible with the WMS and underlying infrastructure.

Software Version Number

Backup Software Type

Last Software Update Date

Software Configuration Details (e.g., settings, scripts)

Configuration File (Optional)

Compatibility Status with WMS Version

Database Backup Verification

3 of 10

Validate the database backups are complete and consistent, including transaction logs where applicable.

Last Successful Backup Date

Backup Start Time

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Backup Size (MB)

Backup Type

Backup Destination

Error Log Details (if applicable)

File System Backup Verification

4 of 10

Ensure any associated file systems (e.g., configuration files, custom reports) are also backed up.

Number of Configuration Files Verified

Last File System Backup Date

Backup Start Time

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Backup Type (Full/Incremental/Differential)

Notes on File System Backup

Screenshot of Backup Completion Log

Backup Media Integrity

5 of 10

Check the physical condition of backup media (tape, disk) and verify its write capability.

Media Capacity (GB)

Media Used (GB)

Remaining Capacity (GB)

Media Type

Last Media Rotation Date

Notes on Media Condition (e.g., scratches, errors)

Offsite Storage Verification

6 of 10

Confirm backups are stored in a secure offsite location, adhering to disaster recovery protocols.

Offsite Storage Facility Address

Last Physical Inspection Date

Number of Backup Copies Stored Offsite

Storage Type (e.g., Cloud, Tape, Disk)

Security Protocol in Place

Backup Restoration Testing

7 of 10

Periodically test the restoration process from backups to ensure data integrity and recoverability.

Restoration Test Start Date

Restoration Test Start Time

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Database Size (GB) Restored

Restoration Method

Detailed Steps Followed for Restoration

Data Integrity Verification Method

Time to Complete Restoration (Minutes)

Errors Encountered (If Any)

Restoration Success?

Documentation Review

8 of 10

Review and update backup procedures and documentation to reflect current configurations and best practices.

Summary of Changes Made to Backup Procedures

Date of Last Documentation Update

Uploaded Version of Backup Procedure Document

Version Number of Backup Procedure Document

Review Status

Next Review Date

Access Control Verification

9 of 10

Ensure restricted access to backup data and procedures.

Backup Administrator Roles Defined?

Which user groups have backup access?

Two-Factor Authentication Enabled for Backup Access?

Describe Backup Access Control Procedures

Number of Users with Backup Access

Monitoring & Alerting

10 of 10

Confirm that backup processes are monitored, and alerts are triggered upon failure.

Last Successful Backup Completion Code

Backup Failure Alert Method

Last Alert Verification Date

Scheduled Backup Monitoring Check Time

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Notes/Observations regarding monitoring and alerting

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Warehouse Management System (WMS) Screen Recording

See ChecklistGuro's Warehouse Management System (WMS) in action! This screen recording provides a quick look at key features, from receiving and putaway to picking, packing, and shipping. Learn how ChecklistGuro can streamline your warehouse operations and boost efficiency. #WMS #WarehouseManagement #ChecklistGuro #InventoryManagement #BPM

WMS - Warehouse Management System Features

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