Vendor Onboarding and Management Process

Start of the Workflow/Process.

Create a task for the Procurement Officer to start the onboarding process for a new vendor.

Create a new entry in the 'Vendors' data model with initial details provided in the request.

Assign a task to the Vendor to upload necessary compliance documents (W-9, ISO certificates, etc.).

Fetch the newly created vendor's information and contact details from the data model.

Update the 'Compliance Status' field in the Vendor data model to 'Under Review' once documents are received.

Execute a formula based on vendor attributes (e.g., region, industry, and financial stability) to determine risk level.

Create a task for the IT Security team to review the vendor's data protection capabilities.

Search the Vendor data model to ensure the entity does not already exist in the system.

Update the 'Risk Rating' field in the Vendor entry based on the calculated risk score.

Create a task for the Legal Department to review and sign the final master service agreement.

Change the 'Status' field in the Vendor data model from 'Pending' to 'Active'.

Send an automated email to the vendor's primary contact confirming they are successfully onboarded.

Aggregate the total number of 'Active' vendors created in the current month.

Create a report summarizing all new vendors, their risk scores, and their compliance status for the month.

End of the Workflow/Process.