Contract Lifecycle Management Workflow

Start of the Workflow/Process.

Fetch the initial contract request details and metadata from the Contract Request data model.

Create a task for the Legal Department to review the terms and conditions of the retrieved contract.

Update the status field of the contract entry to reflect that it is currently undergoing legal scrutiny.

Retrieve information about the external party/vendor from the Vendor/Counterparty data model.

Calculate the total value of the contract by summing all line-item costs and taxes defined in the contract details.

Sum the values of all existing contracts associated with this specific vendor to check against budget limits.

Create a task for the Finance Manager to approve the calculated Total Contract Value.

Once approved, update the contract record status to indicate it is ready for execution.

Send an automated email to the counterparty with instructions and links to the signature platform.

Retrieve the latest status of the digital signature from the external e-signature integration.

Update the contract entry with the final execution date and the link to the signed PDF.

Create a new entry in the Obligations data model based on the key milestones found in the contract.

Send a notification email to all internal stakeholders (Sales, Legal, Finance) that the contract is now 'Active'.

Generate a report summarizing all newly executed contracts and their total value for the current month.

Create a periodic task to move expired contracts from the active model to the archive model.

Delete any incomplete or abandoned contract draft entries from the system to maintain data hygiene.

End of the Workflow/Process.