Event Program Agenda Development Workflow

Start of the Workflow/Process.

Create a new entry in the 'Event Agenda' data model to start the development process.

Retrieve event metadata (Date, Venue, Theme) from the Event Data Model.

Assign a task to the Event Planner to draft initial sessions, speakers, and time slots.

Create individual entries in the 'Agenda Items' data model for each planned session.

Update the 'End Time' of agenda items based on the 'Start Time' and 'Duration' fields.

Calculate the total elapsed time from the first session start to the last session end.

Check the 'Speaker' data model to ensure assigned speakers are available for the selected slots.

Create a task for the Program Coordinator to contact and confirm all listed speakers.

Send an automated email to the speakers with their assigned time slots and session topics.

Aggregate all entries in the 'Agenda Items' model to count the total number of unique speakers involved.

Update the 'Event Agenda' status to 'Review Pending' once all items are drafted.

Assign a task to the Event Director to review the completed agenda for logistical feasibility.

Retrieve comments and requested changes from the Reviewer's feedback entries.

Update existing Agenda Item entries based on the feedback retrieved.

Sum the duration of all agenda items to ensure they fit within the allocated event window.

Create a task to perform the final quality check and lock the agenda from further edits.

Send the final approved agenda to all registered attendees via email.

Create a PDF/Printable report summarizing the full schedule, speakers, and logistics for the event.

Update the 'Event Agenda' record status to 'Finalized' and archive the draft.

End of the Workflow/Process.