ChecklistGuro Healthcare Staff Scheduling and Rostering
Streamline your medical facility's operations with our automated Healthcare Staff Scheduling and Rostering workflow. Eliminate manual errors, prevent nurse burnout, and ensure optimal patient coverage with intelligent, real-time shift management designed to balance clinical demands with staff availability and compliance.
Start
Start of the Workflow/Process.
1. Fetch Available Staff
Retrieve all staff members from the Staff Data Model with 'Active' status.
2. Retrieve Shift Requirements
Get the predefined shift templates and required headcount for the upcoming week.
3. Check Staff Leave Requests
Get all approved leave entries for the selected period to identify unavailability.
4. Calculate Total Required Hours
Sum the total number of hours required across all active shifts in the roster.
5. Calculate Total Assigned Hours
Sum the hours of all currently assigned shifts to check for coverage gaps.
6. Calculate Coverage Gap
Subtract Total Assigned Hours from Total Required Hours to identify understaffing.
7. Calculate Overtime Risk
Calculate if any staff member's assigned hours exceed their contract limit.
8. Assign Shift Drafting Task
Create a task for the Ward Manager to begin drafting the roster.
9. Review Roster Task
Create a task for the Nursing Supervisor to review and approve the draft roster.
10. Create Published Roster
Create new entries in the Roster Data Model once the draft is approved.
11. Update Staff Availability
Update the 'Last Roster Check' timestamp in the Staff Data Model.
12. Mark Shift as Filled
Update the status of a specific shift entry from 'Open' to 'Assigned'.
13. Notify Staff of New Schedule
Send an email to all assigned staff members containing their new shift details.
14. Urgent Shift Alert
Send an SMS to staff members to fill an emergency last-minute vacancy.
15. Generate Weekly Labor Cost Report
Create a report summarizing total projected labor costs based on the new roster.
16. Remove Invalid Shifts
Delete shift entries that were created in error or overlap with existing approved leave.
End
End of the Workflow/Process.
Start of the Workflow/Process.
Retrieve all staff members from the Staff Data Model with 'Active' status.
Get the predefined shift templates and required headcount for the upcoming week.
Get all approved leave entries for the selected period to identify unavailability.
Sum the total number of hours required across all active shifts in the roster.
Sum the hours of all currently assigned shifts to check for coverage gaps.
Subtract Total Assigned Hours from Total Required Hours to identify understaffing.
Calculate if any staff member's assigned hours exceed their contract limit.
Create a task for the Ward Manager to begin drafting the roster.
Create a task for the Nursing Supervisor to review and approve the draft roster.
Create new entries in the Roster Data Model once the draft is approved.
Update the 'Last Roster Check' timestamp in the Staff Data Model.
Update the status of a specific shift entry from 'Open' to 'Assigned'.
Send an email to all assigned staff members containing their new shift details.
Send an SMS to staff members to fill an emergency last-minute vacancy.
Create a report summarizing total projected labor costs based on the new roster.
Delete shift entries that were created in error or overlap with existing approved leave.
End of the Workflow/Process.
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