ChecklistGuro Employee Attendance and Time Tracking Workflow
Streamline your workforce management with our automated Employee Attendance and Time Tracking Workflow. Optimize HR efficiency by automating clock-ins, monitoring real-time shifts, and simplifying timesheet approvals to eliminate manual errors and ensure precise payroll accuracy.
Start
Start of the Workflow/Process.
1. Fetch Employee Profiles
Retrieve employee details (name, email, manager) from the Employee Data Model.
2. Retrieve Daily Clock-in Logs
Get all time-log entries for the current date to check for missing punch-ins.
3. Calculate Total Hours Worked
Sum the duration of all completed time-log entries for a specific employee.
4. Calculate Overtime Hours
Subtract standard working hours (e.g., 8) from total hours worked to determine overtime.
5. Create Attendance Record
Create a new entry in the Daily Attendance model when an employee clocks in.
6. Create Overtime Approval Task
Assign a task to the Manager to review and approve calculated overtime hours.
7. Create Missing Punch-in Alert Task
Assign a task to HR if no clock-in entry is found by a specific time.
8. Update Shift Status
Update the status of an existing attendance entry from 'In Progress' to 'Completed'.
9. Notify Employee of Late Arrival
Send an automated email to the employee if the clock-in time is past the grace period.
10. Send Manager Approval Notification
Send an email to the manager with a link to the pending overtime task.
11. Alert Manager of Absence
Send an SMS to the supervisor if an employee is marked as 'Absent' in the system.
12. Generate Weekly Attendance Summary
Create a weekly PDF report aggregating total hours, absences, and late arrivals for the department.
13. Remove Erroneous Logs
Delete a duplicate or incorrectly entered time-log entry after HR verification.
End
End of the Workflow/Process.
Start of the Workflow/Process.
Retrieve employee details (name, email, manager) from the Employee Data Model.
Get all time-log entries for the current date to check for missing punch-ins.
Sum the duration of all completed time-log entries for a specific employee.
Subtract standard working hours (e.g., 8) from total hours worked to determine overtime.
Create a new entry in the Daily Attendance model when an employee clocks in.
Assign a task to the Manager to review and approve calculated overtime hours.
Assign a task to HR if no clock-in entry is found by a specific time.
Update the status of an existing attendance entry from 'In Progress' to 'Completed'.
Send an automated email to the employee if the clock-in time is past the grace period.
Send an email to the manager with a link to the pending overtime task.
Send an SMS to the supervisor if an employee is marked as 'Absent' in the system.
Create a weekly PDF report aggregating total hours, absences, and late arrivals for the department.
Delete a duplicate or incorrectly entered time-log entry after HR verification.
End of the Workflow/Process.
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