ChecklistGuro Kanban Board Task Management Process
Streamline your productivity and eliminate bottlenecks with our Kanban Board Task Management Process. Designed for high-performing teams, this visual workflow optimizes project transparency, tracks real-time progress, and accelerates delivery cycles through efficient task prioritization and continuous flow management. Master your project lifecycle and boost team velocity today.
Start
Start of the Workflow/Process.
1. Fetch Backlog Items
Retrieve all entries from the 'Task' data model where status is 'Backlog' or 'To Do'.
2. Update Task Priority
Update the priority field of a specific task entry based on incoming request urgency.
3. Create Development Task
Generate a new task assigned to the Engineering team lead when a bug is identified.
4. Create QA Task
Create a testing task assigned to the QA specialist once a task moves to the 'Ready for Test' column.
5. Create Audit Log Entry
Create a new entry in the 'Audit Trail' data model to record the movement of a task between columns.
6. Calculate Lead Time
Calculate the duration between the 'Created Date' and 'Current Date' to track task age.
7. Calculate Story Points Total
Sum the effort values of all tasks within the current Sprint.
8. Calculate Total Sprint Velocity
Aggregate the sum of 'Story Points' from all completed tasks in the current cycle.
9. Identify Max Bottleneck Duration
Find the maximum number of days a task has spent in the 'In Review' column.
10. Notify Assignee
Send an email notification to the user when a task is assigned to them.
11. Stale Task Alert
Send an email to the Project Manager if a task has not moved columns for more than 5 days.
12. Urgent Blocker Alert
Send an SMS to the On-Call Engineer when a task is marked with the 'Blocker' flag.
13. Close Sprint Entry
Update the 'Sprint' data model status to 'Closed' once all tasks are moved to 'Done'.
14. Generate Weekly Throughput Report
Create a visual report showing the number of tasks completed per day over the last 7 days.
15. Cleanup Obsolete Tasks
Delete entries from the 'Archive' data model that are older than 1 year.
End
End of the Workflow/Process.
Start of the Workflow/Process.
Retrieve all entries from the 'Task' data model where status is 'Backlog' or 'To Do'.
Update the priority field of a specific task entry based on incoming request urgency.
Generate a new task assigned to the Engineering team lead when a bug is identified.
Create a testing task assigned to the QA specialist once a task moves to the 'Ready for Test' column.
Create a new entry in the 'Audit Trail' data model to record the movement of a task between columns.
Calculate the duration between the 'Created Date' and 'Current Date' to track task age.
Sum the effort values of all tasks within the current Sprint.
Aggregate the sum of 'Story Points' from all completed tasks in the current cycle.
Find the maximum number of days a task has spent in the 'In Review' column.
Send an email notification to the user when a task is assigned to them.
Send an email to the Project Manager if a task has not moved columns for more than 5 days.
Send an SMS to the On-Call Engineer when a task is marked with the 'Blocker' flag.
Update the 'Sprint' data model status to 'Closed' once all tasks are moved to 'Done'.
Create a visual report showing the number of tasks completed per day over the last 7 days.
Delete entries from the 'Archive' data model that are older than 1 year.
End of the Workflow/Process.
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