Property Portfolio Management Workflow

Start of the Workflow/Process.

Retrieve existing property data, including address, type, and owner information from the Property Data Model.

Fetch all active lease entries associated with the selected property to check for upcoming expiration dates.

Sum all rent entries and ancillary income entries to determine total monthly revenue for the property.

Subtract total operating expenses from the calculated Gross Income.

Sum all maintenance expense entries for the current fiscal year to monitor budget variance.

Update the 'Status' field in the Property Data Model (e.g., changing from 'Vacant' to 'Occupied').

Create a task for the Property Manager to conduct a physical walkthrough and safety check.

Create a task for the Leasing Agent when a lease expiration is detected within 90 days.

Create a task for the Maintenance Technician when a new repair entry is submitted.

Create a new entry in the Maintenance Log data model whenever a new issue is reported.

Create a new entry in the Invoicing data model for the upcoming month's rent collection.

Send an automated email to the tenant contact address regarding the scheduled inspection date.

Send an email to the tenant when a payment entry is marked as 'Overdue'.

Send an SMS to the Property Manager for high-priority/emergency maintenance tasks.

Generate a comprehensive report summarizing occupancy rates, total income, and expenses for the month.

Delete or move expired lease entries from the 'Active Leases' view to the 'Archive' data model.

End of the Workflow/Process.