Real Estate Closing Checklist and Workflow

Start of the Workflow/Process.

Fetch core information (address, price, closing date) from the Property Data Model.

Fetch contact details and legal names from the Parties Data Model.

Create a task for the Escrow Officer to initiate the title search process.

Create a task to contact lenders and confirm final payoff amounts.

Generate a new entry in the Closing Documents data model containing the finalized fee breakdown.

Sum all tax, lender, and legal fees to determine the total cash required at closing.

Sum all individual service fees from the Line Items data model to validate the final balance.

Create a task to schedule the mobile notary for the signing appointment.

Change the status of the Property entry from 'In Escrow' to 'Pending Closing'.

Send an email to Buyers, Sellers, and Agents confirming the final appointment time and location.

Create a high-priority task to confirm funds have cleared the escrow account.

Send an SMS to the Real Estate Agent once all parties have digitally signed the contract.

Update the transaction record to 'Closed' and timestamp the completion.

Create a final report summarizing the transaction details for the company archives.

Delete any expired or inactive contingency entries from the transaction record.

End of the Workflow/Process.