Holiday Party Checklist Template: Decorations, Food & Festive Activities Management
Plan the perfect holiday celebration! Our Holiday Party Checklist ensures a stress-free event, covering everything from festive decorations and delicious food to engaging activities and seamless logistics. Download now and spread some cheer!
This Template was installed 3 times.
Planning & Budgeting
Initial setup, budget allocation, and vendor selection.
Total Event Budget
Deposit Amount (if applicable)
Budget Approval Date
Payment Schedule (e.g., 50/50, staged)
Budget Notes & Assumptions
Budget Spreadsheet (if used)
Currency
Venue & Logistics
Confirming venue details, accessibility, and necessary equipment.
Venue Address
Event Date
Event Start Time
Maximum Guest Capacity
Parking Arrangement
Venue Layout Notes
Venue Layout Diagram
Decorations & Theme
Planning and execution of holiday-themed decorations and ambiance.
Choose Overall Theme
Inspiration Images (optional)
Number of Centerpieces Needed
Tree Type
Number of String Lights (feet)
Ornament Types
Color Palette
Food & Beverage
Catering arrangements, menu planning, and drink selection.
Estimated Guest Count
Catering Style
Menu Preferences/Dietary Restrictions
Beverage Options
Quantity of Plates
Catering Confirmation Date
Entertainment & Activities
Planning and coordinating entertainment and festive activities.
Entertainment Type
Entertainment Details (e.g., song requests, special acts)
Estimated Entertainment Duration (minutes)
Entertainment Start Time
Activities - Choose All That Apply
Entertainment Contract (if applicable)
Invitations & RSVP
Managing guest list, sending invitations, and tracking RSVPs.
Event Name
RSVP By Date
Number of Guests Attending (estimated)
Dietary Restrictions?
Activities Guest is Interested In
Additional Notes/Requests
Staffing & Volunteers
Securing necessary staff and volunteer support.
Total Staff Needed
Staff Roles
Volunteer Roles
Volunteer Shift Start Date
Volunteer Shift Start Time
Staff/Volunteer Briefing Notes
Staff/Volunteer Schedule
Contingency Planning
Addressing potential issues and developing backup plans.
Backup Venue Option (if applicable)
Budget Allocation for Unexpected Costs (%)
Weather Contingency Plan?
Reschedule Date (if applicable)
Potential Risks Identified (check all that apply)
Emergency Contact Information (Police, Fire, Ambulance)
Post-Event Tasks
Cleanup, thank you notes, and budget reconciliation.
Date of Final Budget Reconciliation
Total Event Spend (Actual)
Summary of Event Successes & Challenges
Areas for Improvement (Select all that apply)
Signature of Event Manager (Approval)
Upload Final Budget Spreadsheet
Event Planning Management Solution Screen Recording
See our Event Planning Management Solution in action! This screen recording provides a quick overview of how to streamline your event planning, from budgeting and task management to vendor coordination and guest communication. Stop the chaos and start planning smarter.
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