Staff Appreciation Event Checklist Template: Recognition, Team Building & Budget Management
Boost team morale & show gratitude! Our Staff Appreciation Event Checklist ensures a memorable celebration with seamless recognition, engaging team-building activities, and budget control. Plan a perfect thank you with ease!
This Template was installed 4 times.
Planning & Budget
Initial planning and budget allocation for the staff appreciation event.
Total Budget Allocation
Contingency Budget (Percentage of Total)
Budget Approval Deadline
Estimated Number of Attendees
Funding Source
Budget Approval Contact Person
Cost per Attendee (Estimated)
Theme & Activities
Defining the theme, selecting activities, and ensuring engaging experiences.
Event Theme Selection
Theme Description (if custom)
Activity Options (Select all that apply)
Estimated Number of Attendees Participating in Activities
Activity Scheduling Date (if applicable)
Activity Start Time (if applicable)
Activity Related Files (e.g., game instructions)
Venue & Logistics
Securing the venue, managing logistics, and confirming all necessary arrangements.
Venue Address
Venue Booking Confirmation Date
Venue Setup Start Time
Venue Capacity
Venue Accessibility (Wheelchair, etc.)
Venue Contract/Agreement
Number of Tables Required
Number of Chairs Required
Recognition & Awards
Planning and executing staff recognition and awards ceremonies.
Award Category Names
Award Nomination Guidelines
Number of Awards Per Category
Award Presentation Format
Nominee Photo (Optional)
Custom Award Speech (Optional)
Award Certificate Design
Food & Beverages
Organizing catering, drinks, and dietary considerations.
Estimated Number of Attendees
Catering Style (Buffet, Plated, Food Stations)
Dietary Restrictions to Accommodate (Select All That Apply)
Specific Dietary Restrictions or Allergy Notes
Beverage Options
Estimated Food Budget
Entertainment & Music
Booking entertainment and managing music or other performance aspects.
Entertainment Type
Entertainment Description (if applicable)
Entertainment Budget
Entertainment Contract (if applicable)
Music Genre (if applicable)
Entertainment Start Time
Entertainment End Time
Communication & Invitations
Designing and distributing invitations and event communications.
Draft Invitation Text
Invitation Style (Formal, Casual, etc.)
Invitation Design Proof
Invitation Send Date
Number of Invitations to Send
Delivery Method (Email, Mail, etc.)
RSVP Instructions/Contact Information
Staff Involvement & Feedback
Gathering staff input and ensuring their participation in the event.
Preferred Activity Types (Select all that apply)
Suggestions for Recognition & Appreciation
Ideal Date for Event (if different from proposed date)
Desired Event Duration (in hours)
Preferred Communication Method for Event Updates
Any concerns or suggestions for a successful staff appreciation event?
Day-of Coordination
Managing event setup, attendee flow, and overall coordination on the event day.
Event Start Time Confirmation
Venue Contact Person on Site
Confirmed Attendee Count
AV Equipment Status
Food & Beverage Service Check
Music/Entertainment Status
Any Immediate Issues?
Post-Event Follow-Up
Gathering feedback, sending thank you notes, and evaluating the event’s success.
Number of Attendees Present
Summary of Event Feedback (Collected from Surveys/Comments)
Overall Event Success Rating
What aspects were most appreciated?
Areas for Improvement (based on feedback)
Date of Post-Event Survey Distribution
Number of Survey Responses Received
Event Planning Management Solution Screen Recording
See our Event Planning Management Solution in action! This screen recording provides a quick overview of how to streamline your event planning, from budgeting and task management to vendor coordination and guest communication. Stop the chaos and start planning smarter.
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