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Emergency Procedures Drill Report Checklist

Ensure guest safety & operational readiness! Download our Emergency Procedures Drill Report checklist for hotels, restaurants, and hospitality businesses. Stay compliant, identify weaknesses, and improve response times with this essential guide. #hospitality #safety #emergencymanagement #checklist

This Template was installed 3 times.

Drill Information

NaN of 8

Details about the drill itself.

Drill Date

Drill Start Time

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Drill Duration (Minutes)

Drill Type

Primary Drill Location

Brief Description of Drill Scope

Scenario & Objectives

NaN of 8

Description of the emergency scenario simulated and the intended learning outcomes.

Drill Type

Scenario Description

Number of Guests Simulated

Number of Staff Participating

Primary Objectives of Drill

Secondary Objectives (if any)

Targeted Skill/Area of Focus

Personnel & Roles

NaN of 8

Record of personnel involved, including their assigned roles and responsibilities.

Roles Present (Check all that apply)

Role 1: Name

Role 1: Assigned Responsibility (e.g., Evacuation Coordinator)

Role 2: Name

Role 2: Assigned Responsibility (e.g., Guest Assistance)

Number of Staff Participating

Were all assigned roles filled?

Notes on Role Performance/Observations

Evacuation & Assembly

NaN of 8

Details regarding the evacuation process, including timings, routes, and assembly point procedures.

Drill Start Time

0:00
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11:00
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Evacuation Start Time

0:00
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1:00
1:15
1:30
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2:00
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3:00
3:15
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4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
6:00
6:15
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6:45
7:00
7:15
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8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
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16:45
17:00
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18:00
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Assembly Point Arrival Time (Estimated)

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Estimated Evacuation Time (minutes)

Primary Assembly Point Location

Evacuation Routes Utilized

Number of Guests Accounted For at Assembly Point

Number of Employees Accounted For at Assembly Point

Observations Regarding Evacuation Route Conditions (e.g., obstacles, lighting)

Communication & Coordination

NaN of 8

Assessment of communication effectiveness between staff, guests, and external agencies.

Time of Initial Emergency Notification (Minutes)

Time of First Communication with Emergency Services (if applicable)

0:00
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11:45
12:00
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12:45
13:00
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23:45

Primary Communication Method Used (e.g., PA System, Mobile Radio)

Description of Communication Clarity - Were instructions understood by all personnel?

Which departments were involved in communication during the drill? (Select all that apply)

Effectiveness of Internal Communication (Staff to Staff)

Comments/Observations regarding communication effectiveness (e.g., clarity, timeliness, redundancies).

Guest/Employee Assistance

NaN of 8

Observations and evaluations of assistance provided to guests and employees during the drill.

Number of Guests requiring assistance

Number of Employees requiring assistance

Description of assistance provided to guests with mobility limitations.

Description of assistance provided to employees with specific needs.

Were assistance procedures clearly communicated to guests?

Were employees adequately trained to assist guests/employees?

What types of assistance were provided? (Select all that apply)

Details of 'Other' assistance provided (if applicable).

Name of person observing guest/employee assistance

Post-Drill Assessment & Corrective Actions

NaN of 8

Analysis of performance, identification of areas for improvement, and planned corrective actions.

Overall Performance Summary

Areas Where Procedures Were Successfully Executed

Detailed Analysis of Areas for Improvement

Time Taken for Full Evacuation (minutes)

Number of Guests Accounted For

Equipment Malfunctions or Issues Encountered (e.g., fire alarm, lighting)

Specific Corrective Actions Planned (with assigned responsibility and timeframe)

Date of Next Drill (to address identified improvements)

Report Reviewer Signature

Documentation & Sign-off

NaN of 8

Record of report completion, signatures of responsible personnel, and distribution of findings.

Report Completion Date

Report Completion Time

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Report Prepared By (Name)

Report Reviewed By (Name)

Prepared By Signature

Reviewer Signature

Distribution List (Who received the report)

Report Distribution Method

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