Hotel Emergency Preparedness Checklist
Ensure guest safety & operational resilience! This Hotel Emergency Preparedness Checklist guides you through critical safety protocols, fire drills, and evacuation plans. Stay compliant, minimize risk, and be ready for anything. Download now & protect your hotel!
This Template was installed 2 times.
Fire Safety Equipment
Check functionality and accessibility of fire extinguishers, smoke detectors, fire alarms, and sprinkler systems.
Fire Extinguisher 1 - Last Inspection Date (MM/DD/YYYY)
Fire Extinguisher 1 - Pressure Gauge Reading (PSI)
Fire Extinguisher 1 - Condition
Smoke Detector 1 - Battery Status (Voltage)
Sprinkler System - Test Date
Fire Alarm System - Last Serviced
Emergency Exit Signs - Illumination
Emergency Lighting
Verify emergency lighting systems are operational and illuminate escape routes.
Emergency Light #1 Runtime (minutes)
Emergency Light #2 Runtime (minutes)
Light #1 Functionality
Light #2 Functionality
Last Inspection Date
Inspection Time
Notes/Observations
Evacuation Procedures
Confirm evacuation routes are clear, marked, and accessible; review emergency contact information.
Briefly describe the hotel's evacuation plan.
Number of clearly marked evacuation routes.
Are evacuation routes free of obstructions?
Date of last evacuation drill.
Time evacuation drill completed.
Which staff members are trained in evacuation assistance?
Location of emergency assembly point.
Staff Training
Assess staff knowledge of emergency procedures, including evacuation protocols, first aid, and communication systems.
Last Fire Safety Training Date
Number of Staff Trained in First Aid/CPR
Emergency Roles Assigned (e.g., Fire Warden, First Aider)
Summary of Recent Training Updates
Next Training Session Scheduled?
Time of Next Scheduled Training Session
Guest Communication
Ensure guests are aware of emergency procedures and have access to relevant information (e.g., emergency contact numbers, evacuation maps).
Emergency Contact Information (displayed in rooms)
Evacuation Route Instructions (displayed in rooms)
Notification Method for Emergencies (Staff)
Methods for Guest Notification (During Emergency)
Last Guest Communication Plan Review Date
Time of Last Emergency Drill Announcement
Security Systems
Check functionality of security cameras, access control systems, and alarm systems.
Camera System: Total Number of Functional Cameras
Access Control System: Operational Status
Last Security System Maintenance Date
Alarm System: Status
Notes/Observations regarding Security System Performance
Upload Security System Log Data (if applicable)
Utility Safety
Inspect gas lines, electrical panels, and water systems for leaks or hazards.
Gas Line Pressure (PSI)
Electrical Panel Voltage (V)
Water Leak Detection System Status
Last Electrical Panel Inspection Date
Notes on any observed issues
Emergency Generator Status
Natural Disaster Preparedness
Review plans for potential natural disasters (e.g., hurricanes, earthquakes, floods), including supplies and evacuation routes.
Last Hurricane/Flood Drill Date
Sandbag Quantity Available
Evacuation Route Description (Specific to Disaster)
Potential Disaster Risks (Select All That Apply)
Emergency Contact List (Updated)
Communication Plan for Staff and Guests
Designated Shelter Location (If Applicable)
Medical Emergency Response
Verify availability of first aid kits, AEDs (Automated External Defibrillators), and trained personnel.
AED Expiration Date (MM/YY)
Last First Aid Kit Inspection Date
Time of Last AED Battery Check
AED Location
First Aid Kit Contents Checked (Select all that apply)
Notes on Medical Supplies Condition (e.g., expiration dates, damage)
Staff CPR/First Aid Certified (Yes/No)
Record Keeping & Review
Ensure all emergency preparedness plans and records are up-to-date and reviewed regularly.
Last Review Date
Review Frequency (in months)
Summary of Review Findings
Areas Requiring Action
Action Items Assigned To
Completion Date of Action Items
Notes/Comments
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