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Hotel Emergency Preparedness Checklist

Ensure guest safety & operational resilience! This Hotel Emergency Preparedness Checklist guides you through critical safety protocols, fire drills, and evacuation plans. Stay compliant, minimize risk, and be ready for anything. Download now & protect your hotel!

This Template was installed 2 times.

Fire Safety Equipment

NaN of 10

Check functionality and accessibility of fire extinguishers, smoke detectors, fire alarms, and sprinkler systems.

Fire Extinguisher 1 - Last Inspection Date (MM/DD/YYYY)

Fire Extinguisher 1 - Pressure Gauge Reading (PSI)

Fire Extinguisher 1 - Condition

Smoke Detector 1 - Battery Status (Voltage)

Sprinkler System - Test Date

Fire Alarm System - Last Serviced

Emergency Exit Signs - Illumination

Emergency Lighting

NaN of 10

Verify emergency lighting systems are operational and illuminate escape routes.

Emergency Light #1 Runtime (minutes)

Emergency Light #2 Runtime (minutes)

Light #1 Functionality

Light #2 Functionality

Last Inspection Date

Inspection Time

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
3:15
3:30
3:45
4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
17:30
17:45
18:00
18:15
18:30
18:45
19:00
19:15
19:30
19:45
20:00
20:15
20:30
20:45
21:00
21:15
21:30
21:45
22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

Notes/Observations

Evacuation Procedures

NaN of 10

Confirm evacuation routes are clear, marked, and accessible; review emergency contact information.

Briefly describe the hotel's evacuation plan.

Number of clearly marked evacuation routes.

Are evacuation routes free of obstructions?

Date of last evacuation drill.

Time evacuation drill completed.

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
3:15
3:30
3:45
4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
17:30
17:45
18:00
18:15
18:30
18:45
19:00
19:15
19:30
19:45
20:00
20:15
20:30
20:45
21:00
21:15
21:30
21:45
22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

Which staff members are trained in evacuation assistance?

Location of emergency assembly point.

Staff Training

NaN of 10

Assess staff knowledge of emergency procedures, including evacuation protocols, first aid, and communication systems.

Last Fire Safety Training Date

Number of Staff Trained in First Aid/CPR

Emergency Roles Assigned (e.g., Fire Warden, First Aider)

Summary of Recent Training Updates

Next Training Session Scheduled?

Time of Next Scheduled Training Session

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
3:15
3:30
3:45
4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
17:30
17:45
18:00
18:15
18:30
18:45
19:00
19:15
19:30
19:45
20:00
20:15
20:30
20:45
21:00
21:15
21:30
21:45
22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

Guest Communication

NaN of 10

Ensure guests are aware of emergency procedures and have access to relevant information (e.g., emergency contact numbers, evacuation maps).

Emergency Contact Information (displayed in rooms)

Evacuation Route Instructions (displayed in rooms)

Notification Method for Emergencies (Staff)

Methods for Guest Notification (During Emergency)

Last Guest Communication Plan Review Date

Time of Last Emergency Drill Announcement

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
3:15
3:30
3:45
4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
17:30
17:45
18:00
18:15
18:30
18:45
19:00
19:15
19:30
19:45
20:00
20:15
20:30
20:45
21:00
21:15
21:30
21:45
22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

Security Systems

NaN of 10

Check functionality of security cameras, access control systems, and alarm systems.

Camera System: Total Number of Functional Cameras

Access Control System: Operational Status

Last Security System Maintenance Date

Alarm System: Status

Notes/Observations regarding Security System Performance

Upload Security System Log Data (if applicable)

Utility Safety

NaN of 10

Inspect gas lines, electrical panels, and water systems for leaks or hazards.

Gas Line Pressure (PSI)

Electrical Panel Voltage (V)

Water Leak Detection System Status

Last Electrical Panel Inspection Date

Notes on any observed issues

Emergency Generator Status

Natural Disaster Preparedness

NaN of 10

Review plans for potential natural disasters (e.g., hurricanes, earthquakes, floods), including supplies and evacuation routes.

Last Hurricane/Flood Drill Date

Sandbag Quantity Available

Evacuation Route Description (Specific to Disaster)

Potential Disaster Risks (Select All That Apply)

Emergency Contact List (Updated)

Communication Plan for Staff and Guests

Designated Shelter Location (If Applicable)

Medical Emergency Response

NaN of 10

Verify availability of first aid kits, AEDs (Automated External Defibrillators), and trained personnel.

AED Expiration Date (MM/YY)

Last First Aid Kit Inspection Date

Time of Last AED Battery Check

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
3:15
3:30
3:45
4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
17:30
17:45
18:00
18:15
18:30
18:45
19:00
19:15
19:30
19:45
20:00
20:15
20:30
20:45
21:00
21:15
21:30
21:45
22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

AED Location

First Aid Kit Contents Checked (Select all that apply)

Notes on Medical Supplies Condition (e.g., expiration dates, damage)

Staff CPR/First Aid Certified (Yes/No)

Record Keeping & Review

NaN of 10

Ensure all emergency preparedness plans and records are up-to-date and reviewed regularly.

Last Review Date

Review Frequency (in months)

Summary of Review Findings

Areas Requiring Action

Action Items Assigned To

Completion Date of Action Items

Notes/Comments

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