ChecklistGuro logo ChecklistGuro Solutions Industries Resources Pricing
Request Demo
ChecklistGuro logo ChecklistGuro

Event Setup Checklist Template

Ensure flawless event execution! Our Event Setup Checklist Template guides you through every detail, from vendor arrivals to final décor, guaranteeing a stress-free and perfectly planned hospitality experience. Download now and impress your guests!

This Template was installed 2 times.

Venue Assessment & Logistics

NaN of 9

Initial walkthrough and logistical preparations for the event space.

Venue Address

Setup Start Date

Scheduled Setup Start Time

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
3:15
3:30
3:45
4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
17:30
17:45
18:00
18:15
18:30
18:45
19:00
19:15
19:30
19:45
20:00
20:15
20:30
20:45
21:00
21:15
21:30
21:45
22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

Venue Contact Phone Number

Notes on Venue Condition (Pre-Setup)

Power Outlet Accessibility

Water Access

Table & Seating Arrangement

NaN of 9

Configuration of tables, chairs, and other seating according to the event layout.

Number of Tables Required

Number of Chairs Per Table

Table Linens: Color

Table Shape

Special Seating Requests

Table Placement Notes (e.g., near power outlet)

Table Numbering (if applicable)

Audio-Visual Equipment

NaN of 9

Setup and testing of microphones, speakers, projectors, screens, and other A/V components.

Microphone Count

Microphone Type

Speaker Quantity

Speaker Placement

Projector Test Time

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
3:15
3:30
3:45
4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
17:30
17:45
18:00
18:15
18:30
18:45
19:00
19:15
19:30
19:45
20:00
20:15
20:30
20:45
21:00
21:15
21:30
21:45
22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

Projector Notes (Resolution, Aspect Ratio)

Screen Type

Monitor Count

Lighting & Decor

NaN of 9

Installation and placement of lighting, decorations, and event-specific décor.

String Lights Quantity

Centerpiece Style

Centerpiece Image (Reference)

Lighting Color Scheme

Special Decor Notes

Number of Table Runners

Drape Type

Catering & Bar Setup

NaN of 9

Preparation and setup of food and beverage stations, including necessary equipment.

Quantity of Tablecloths

Number of Plates

Number of Cutlery Sets

Number of Glasses (water/wine/other)

Beverage Service Type

Ice Availability

Scheduled Food Arrival Time

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
3:15
3:30
3:45
4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
17:30
17:45
18:00
18:15
18:30
18:45
19:00
19:15
19:30
19:45
20:00
20:15
20:30
20:45
21:00
21:15
21:30
21:45
22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

Special Dietary Requirements Notes (allergies, vegan/vegetarian)

Staging & Backstage Area

NaN of 9

Organization and preparation of the stage area and backstage facilities.

Backstage Power Outlets Checked

Dressing Room Cleanliness

Backstage Security Personnel Assigned

Backstage Sound Check Date

Backstage Lighting Check Time

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
3:15
3:30
3:45
4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
17:30
17:45
18:00
18:15
18:30
18:45
19:00
19:15
19:30
19:45
20:00
20:15
20:30
20:45
21:00
21:15
21:30
21:45
22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

Backstage Equipment Present

Backstage Notes/Issues

Signage & Wayfinding

NaN of 9

Placement of directional signs, banners, and other informational signage.

Directional Signs Present?

Welcome Sign Placement?

Number of Directional Signs

Specific Signage Notes (e.g., typos, missing information)

Accessibility Signage Visible?

Location of Emergency Exit Signs

Photo of Signage

Safety & Accessibility

NaN of 9

Verification of emergency exits, fire extinguishers, and accessibility accommodations.

Fire Extinguisher Inspection Count

Emergency Exit Lighting Status

Accessibility Ramp Condition

Accessible Restroom Count

Accessibility Notes/Concerns

Last Fire Safety Inspection Date

Final Walkthrough & Contingency

NaN of 9

Final inspection and preparation for potential issues or last-minute adjustments.

Overall Impression - Briefly Describe

Temperature (Fahrenheit/Celsius)

Music Volume - Appropriate?

Potential Issues Noted?

Date of Walkthrough

Time of Walkthrough

0:00
0:15
0:30
0:45
1:00
1:15
1:30
1:45
2:00
2:15
2:30
2:45
3:00
3:15
3:30
3:45
4:00
4:15
4:30
4:45
5:00
5:15
5:30
5:45
6:00
6:15
6:30
6:45
7:00
7:15
7:30
7:45
8:00
8:15
8:30
8:45
9:00
9:15
9:30
9:45
10:00
10:15
10:30
10:45
11:00
11:15
11:30
11:45
12:00
12:15
12:30
12:45
13:00
13:15
13:30
13:45
14:00
14:15
14:30
14:45
15:00
15:15
15:30
15:45
16:00
16:15
16:30
16:45
17:00
17:15
17:30
17:45
18:00
18:15
18:30
18:45
19:00
19:15
19:30
19:45
20:00
20:15
20:30
20:45
21:00
21:15
21:30
21:45
22:00
22:15
22:30
22:45
23:00
23:15
23:30
23:45

Contingency Plan Notes (If applicable)

Inspector Signature

Download as PDF Download as Excel (.xlsx) Download as CSV (.csv)
Excel vs ChecklistGuro Comparison Paper vs ChecklistGuro Comparison
Hospitality Management More about our this Template

Found this Checklist Template helpful?

Hospitality Management Solution

Running a hotel, restaurant, or other hospitality business is demanding. ChecklistGuro's Work OS platform simplifies management, from reservations and guest services to inventory and staff scheduling. Improve efficiency, enhance guest experience, and boost profitability! See how ChecklistGuro can transform your hospitality operations.

Hospitality Management Features

Related Checklist Templates

undefined

Hotel Emergency Preparedness Checklist

undefined

Theme Park Safety Inspection Checklist

undefined

Hotel Departure Checklist Template

undefined

Restaurant Food Safety Checklist Template

undefined

Hotel Fire Safety Checklist Template

undefined

Hotel Guest Arrival Checklist Template

undefined

Brewery Cleaning and Sanitation Checklist

undefined

Cruise Ship Cabin Housekeeping Checklist

All Hospitality Checklist Templates

We can do it Together

Need help with Checklists?

Have a question? We're here to help. Please submit your inquiry, and we'll respond promptly.

Email Address
How can we help?
Solutions ERP - Enterprise Resource Planning CRM - Customer Relationship Management WMS - Warehouse Management System SCM - Supply Chain Management MRP - Material Requirements Planning BOM - Bill of Materials Management HRM - Human Resources Management Project Management Task Management Case Management Facility Management Maintenance Management Inventory Management Support Management Audit/Inspection Management Farm Management Waste Management Mining Management Auto Repair Shop Management Flower Shop Management Dental Management Event Planning Management Public Transport Management Survey Management
Industries Manufacturing Automotive Construction Agriculture Logistics Energy Insurance Retail Hospitality Real Estate Healthcare Pharmaceutical
Resources Who are We? Contact Us Pricing ROI Calculator Affiliate Program Documentation Templates Blog Industries Solutions
Terms of ServicePrivacy Policy
© Copyright checklistguro.com