Monthly Linen Management & Inventory Checklist
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This Template was installed 4 times.
Preparation & Planning
Initial steps to ensure a smooth and accurate linen inventory and management process.
Scheduled Inventory Date
Review Previous Month's Inventory Report & Issues
Confirm Staff Availability for Inventory Count
Estimated Time to Complete Inventory (Hours)
Note any anticipated challenges or areas of concern.
Linen Types to be Included in Inventory
Physical Linen Count & Assessment
Detailed counting and evaluation of all linen items.
Sheet Sets (King)
Sheet Sets (Queen)
Sheet Sets (Double)
Pillowcases (Standard)
Towels (Bath)
Towels (Hand)
Washcloths
Tablecloths (Standard)
Condition of Linens (select all that apply)
Notes on overall linen condition/observations
Damage & Loss Reporting
Identifying, documenting, and reporting damaged or missing linen.
Number of Items Lost/Stolen (Estimate)
Number of Items Damaged (Estimate)
Types of Damage Observed (Select all that apply)
Detailed Description of Stains (If Applicable)
Other Details/Comments Regarding Damage/Loss
Photos of Damaged/Lost Linen (Recommended)
Suspected Cause of Loss (Select One)
Specific Location of Loss (e.g., Room #, Laundry Room, etc.)
Inventory Reconciliation & Adjustments
Comparing physical counts with records and making necessary adjustments.
Current Inventory Count (Sheets)
Record Inventory Count (Sheets)
Discrepancy (Sheets)
Explanation for Discrepancy (If Applicable)
Discrepancy Reason
Adjusted Inventory Count (Sheets)
Adjustment Approved?
Comments/Notes on Adjustment (if rejected)
Date of Adjustment
Ordering & Replenishment
Determining linen needs and placing orders for replenishment.
Current Stock Levels (Per Item)
Par Levels (Per Item)
Quantity to Order (Per Item)
Supplier Selection
Order Notes/Special Instructions
Expected Delivery Date
Total Order Cost
Delivery Method
Maintenance & Cleaning Review
Assessing the performance of linen cleaning and maintenance processes.
Average Linen Wash Cycle Frequency (per item)
Linen Cleaning Vendor Performance (Overall)
Specific feedback on linen cleaning quality (stains, shrinkage, etc.)
Types of linen issues observed during inspection (select all that apply)
Number of linen items sent back to vendor for quality concerns
Overall satisfaction with linen supplier's responsiveness to issues
Recommendations for improving linen cleaning or maintenance processes
Record Keeping & Documentation
Ensuring accurate and up-to-date records of all linen management activities.
Inventory Date
Notes & Observations
Total Linen Spend (This Month)
Inventory Spreadsheet/Log
Overall Linen Condition Assessment (Excellent, Good, Fair, Poor)
Action Items & Follow-up Required
Number of linen items needing repair/replacement
Prepared By (Name & Title)
Next Review Date
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