Short-Term Rental Management Checklist
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This Template was installed 5 times.
Property Setup & Onboarding
Initial tasks to set up the rental and prepare for guests.
Property Address (Street Number)
Property Address (Street Name)
City
State/Province
Zip/Postal Code
Number of Bedrooms
Number of Bathrooms
Property Type
Brief Property Description (for internal use)
Property Photos (Initial Upload)
Listing Optimization & Marketing
Activities to attract bookings and maximize visibility.
Base Nightly Rate
Platforms Listed On (e.g., Airbnb, VRBO)
Listing Description Review & Optimization
Professional Photoshoot Scheduled?
Highlight Features (e.g., Pool, Hot Tub, Pet-Friendly)
Keywords for SEO
Review Pricing Strategy (adjust seasonally?)
Competitor Analysis (Average Nightly Rate)
Guest Communication & Booking Management
Managing inquiries, bookings, and pre-arrival communication.
Booking Source (Airbnb, VRBO, Direct)
Booking Confirmation Date
Initial Guest Inquiry/Message (Record Initial Contact)
Guest Welcome Message (Template)
Pre-Arrival Instructions Sent (Date & Summary)
Number of Guest Inquiries Received
Guest Requests (Pre-Arrival)
Guest Name (Booking Contact)
Arrival & Departure Procedures
Tasks related to guest check-in and check-out.
Scheduled Check-in Time
Scheduled Check-out Time
Check-in Method
Check-in Instructions for Guest
Check-out Instructions for Guest
Key Return Method
Number of Guests Checked In
Notes on Arrival/Departure (Damage, Concerns)
Cleaning & Maintenance
Ensuring the property is clean, well-maintained, and functional.
Last Professional Cleaning Date
Cleaning Checklist Completed?
Notes on Cleaning/Maintenance Issues
Number of Fresh Towels/Linens
Photos of Cleaned Property (for record)
Appliance Check (Stove, Fridge, Washer/Dryer)
Scheduled Maintenance Visit (Plumbing, Electrical)
Financial Management & Reporting
Tracking income, expenses, and generating reports.
Total Rental Income (Monthly)
Cleaning Fees Collected (Monthly)
Utility Expenses (Monthly - Electricity)
Utility Expenses (Monthly - Water)
Utility Expenses (Monthly - Gas/Heating)
Internet/Cable Expenses (Monthly)
Property Management Fees (Monthly)
Maintenance & Repair Costs (Monthly)
Supplies & Amenities Costs (Monthly)
Mortgage/Rent (if applicable)
Legal & Compliance
Ensuring adherence to local laws, regulations, and safety standards.
Local Short-Term Rental Permit/License Obtained?
Summary of Local Short-Term Rental Regulations
Permit/License Expiration Date
Maximum Occupancy Limit (as per local laws)
Required Insurance Coverage?
Notes on Insurance Requirements
Copies of Permits, Licenses, and Insurance Certificates
Smoke Detector/CO Detector Inspection Last Conducted?
Next Smoke/CO Detector Inspection Date
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