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Short-Term Rental Management Checklist

Maximize your Airbnb & VRBO profits! Download our FREE Short-Term Rental Management Checklist - the ultimate guide to seamless guest experiences, optimized pricing, and stress-free property care. Perfect for new & experienced hosts! #shorttermrental #airbnb #vrbo #realestate #checklist #propertymanagement

This Template was installed 3 times.

Property Setup & Onboarding

NaN of 7

Initial tasks to set up the rental and prepare for guests.

Property Address (Street Number)

Property Address (Street Name)

City

State/Province

Zip/Postal Code

Number of Bedrooms

Number of Bathrooms

Property Type

Brief Property Description (for internal use)

Property Photos (Initial Upload)

Listing Optimization & Marketing

NaN of 7

Activities to attract bookings and maximize visibility.

Base Nightly Rate

Platforms Listed On (e.g., Airbnb, VRBO)

Listing Description Review & Optimization

Professional Photoshoot Scheduled?

Highlight Features (e.g., Pool, Hot Tub, Pet-Friendly)

Keywords for SEO

Review Pricing Strategy (adjust seasonally?)

Competitor Analysis (Average Nightly Rate)

Guest Communication & Booking Management

NaN of 7

Managing inquiries, bookings, and pre-arrival communication.

Booking Source (Airbnb, VRBO, Direct)

Booking Confirmation Date

Initial Guest Inquiry/Message (Record Initial Contact)

Guest Welcome Message (Template)

Pre-Arrival Instructions Sent (Date & Summary)

Number of Guest Inquiries Received

Guest Requests (Pre-Arrival)

Guest Name (Booking Contact)

Arrival & Departure Procedures

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Tasks related to guest check-in and check-out.

Scheduled Check-in Time

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Scheduled Check-out Time

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Check-in Method

Check-in Instructions for Guest

Check-out Instructions for Guest

Key Return Method

Number of Guests Checked In

Notes on Arrival/Departure (Damage, Concerns)

Cleaning & Maintenance

NaN of 7

Ensuring the property is clean, well-maintained, and functional.

Last Professional Cleaning Date

Cleaning Checklist Completed?

Notes on Cleaning/Maintenance Issues

Number of Fresh Towels/Linens

Photos of Cleaned Property (for record)

Appliance Check (Stove, Fridge, Washer/Dryer)

Scheduled Maintenance Visit (Plumbing, Electrical)

Financial Management & Reporting

NaN of 7

Tracking income, expenses, and generating reports.

Total Rental Income (Monthly)

Cleaning Fees Collected (Monthly)

Utility Expenses (Monthly - Electricity)

Utility Expenses (Monthly - Water)

Utility Expenses (Monthly - Gas/Heating)

Internet/Cable Expenses (Monthly)

Property Management Fees (Monthly)

Maintenance & Repair Costs (Monthly)

Supplies & Amenities Costs (Monthly)

Mortgage/Rent (if applicable)

Legal & Compliance

NaN of 7

Ensuring adherence to local laws, regulations, and safety standards.

Local Short-Term Rental Permit/License Obtained?

Summary of Local Short-Term Rental Regulations

Permit/License Expiration Date

Maximum Occupancy Limit (as per local laws)

Required Insurance Coverage?

Notes on Insurance Requirements

Copies of Permits, Licenses, and Insurance Certificates

Smoke Detector/CO Detector Inspection Last Conducted?

Next Smoke/CO Detector Inspection Date

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Hospitality Management Features

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