HR Compliance Checklist Template
Ensure your HR practices are legally sound and protect your business! This comprehensive HR Compliance Checklist Template covers essential regulations, from hiring and onboarding to performance management and termination. Stay organized, minimize risk, and maintain a legally compliant workplace. Download now and simplify your HR management!
This Template was installed 3 times.
Equal Employment Opportunity (EEO)
Ensuring compliance with EEO laws and regulations.
Last EEO Policy Review Date
EEO Policy Posted in Accessible Location?
Number of EEO Complaints Received in Past Year
Summary of EEO Complaint Resolution Process
Diversity Training Conducted in Past Year?
Date of Last Diversity Training Session
Which protected classes are specifically addressed in your EEO policy?
Describe any recent updates or changes made to your EEO program.
Wage and Hour Laws
Verification of compliance with FLSA, state minimum wage, and overtime rules.
Federal Minimum Wage Compliance
State Minimum Wage Compliance
Overtime Rate (Federal)
Overtime Rate (State)
Last Wage & Hour Audit Date
Exempt Status Determination Method
Description of Timekeeping System
Method for Tracking Meal/Rest Breaks
Leave Management (FMLA, ADA, State)
Tracking and adherence to leave policies and legal requirements.
FMLA Leave Start Date
FMLA Leave End Date (Estimated)
Number of FMLA Leave Days Used
Reason for FMLA Leave
ADA Accommodation Provided?
Description of ADA Accommodation (if applicable)
State Leave Request Date (if applicable)
Number of State Leave Days Used (if applicable)
Anti-Discrimination & Harassment Prevention
Reviewing training programs, policies, and reporting procedures.
Last Policy Review Date
Policy Distribution Method
Number of Employees Trained (Last Year)
Training Topics Covered
Summary of Recent Policy Updates
Reporting Channel Availability
Copy of Anti-Harassment Policy
Background Checks & Hiring Practices
Verification of legal compliance in recruitment and onboarding processes.
Background Check Authorization Form Obtained?
Number of Background Check Vendors Used
Criminal History Check Policy Compliant?
Last Policy Review Date
Types of Background Checks Performed (Select all that apply)
Fair Credit Reporting Act (FCRA) Compliance Status
Notes/Comments on Background Check Practices
Recordkeeping & Reporting (EEO-1, VETS)
Maintaining accurate records and submitting required reports to regulatory agencies.
Last EEO-1 Component 1 Report Submission Date
Number of Employees Reported in EEO-1
Reporting Method for EEO-1 (Online/Paper)
Date of Last VETS-42B Reporting
Number of Veterans Reported in VETS-42B
Notes Regarding VETS-42B Data Collection and Validation
Confirmation of Compliance with Record Retention Policies
Attach Copy of Recent EEO-1 Component 1 Report
I-9 Verification & E-Verify
Compliance with employment eligibility verification requirements.
Employee Start Date
Form I-9 Completed?
Copy of I-9 Form
Document Type (List A)
Document Expiration Date (MM/DD/YYYY)
E-Verify Case Created?
E-Verify Case Number
E-Verify Result
Data Privacy & Security (GDPR, CCPA)
Protecting employee personal data and adhering to privacy regulations.
Data Protection Impact Assessment (DPIA) Conducted?
Number of Employee Records Processed
Last Data Privacy Training Completion Date
Summary of Data Security Measures Implemented
CCPA Notice Provided to Employees?
Copy of Data Privacy Policy
Data Subject Rights Procedures in Place (Select all that apply)
Contractor Compliance
Ensuring compliance for independent contractors and contingent workers.
Contractor Classification (W-2 vs. 1099)
Contractor Risk Assessment Notes
Contract Start Date
Contract Expiration Date
Hourly Rate (if applicable)
Services Provided (Check all that apply)
Contractor Agreement
Worker's Compensation Insurance Coverage (Contractor)
Safety and Health (OSHA)
Reviewing safety protocols and compliance with OSHA regulations.
Last OSHA Inspection Date
Number of Reported Safety Incidents (Last Year)
Summary of Corrective Actions Taken for Safety Incidents
Hazard Communication Program?
Safety Training Topics Covered (select all that apply)
Copies of Safety Training Records
Name of Safety Coordinator
Date of Next Safety Committee Meeting
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