Job Description Compliance Checklist (HR)

Job Title & Summary Accuracy

1 of 10

Ensures the job title and summary accurately reflect the role's responsibilities and level.

Current Job Title

Proposed Job Title (if applicable)

Current Job Summary

Proposed Job Summary (if applicable)

Does the Job Title Accurately Reflect the Role?

Yes

Unsure

Does the Job Summary Adequately Describe the Role?

Yes

Unsure

Essential Duties & Responsibilities Clarity

2 of 10

Verifies that essential duties are clearly defined and measurable. Focuses on what the employee *must* perform.

Describe the primary purpose of this role in detail.

List 3-5 key responsibilities, using action verbs (e.g., 'Develop,' 'Manage,' 'Analyze').

Estimated percentage of time spent on key responsibility #1 (%).

Does this responsibility require a specific license or certification?

Yes

Describe the expected output or deliverables for this responsibility.

Which of these skills or knowledge areas are ESSENTIAL for performing this responsibility?

Project Management

Data Analysis

Customer Service

Financial Reporting

Technical Writing

Required Skills & Qualifications Validation

3 of 10

Confirms that listed skills and qualifications are truly necessary for successful job performance and avoid unnecessary barriers.

Years of Experience Required

Entry Level (0-2 years)

Mid-Level (3-5 years)

Senior Level (6+ years)

Technical Skills (Select all that apply)

Microsoft Excel

SQL

Python

Project Management Software (e.g., Jira, Asana)

CRM Software (e.g., Salesforce)

Minimum Score on Required Assessment (if applicable)

Educational Requirement

High School Diploma

Associate's Degree

Bachelor's Degree

Master's Degree

Doctorate

Justification for Required Certifications/Licenses (if applicable)

Physical Demands Assessment

4 of 10

Evaluates and accurately describes any physical demands of the role, ensuring compliance with ADA.

Describe any lifting requirements (weight, frequency, distance)

Maximum weight lifted (in pounds)

Frequency of lifting (e.g., occasional, frequent, constant)

Describe physical activities (select all that apply)

Standing

Walking

Sitting

Bending

Stooping

Reaching

Climbing

Kneeling

Crouching

Twisting

Sensory requirements (e.g., vision, hearing)

Normal

Correctable with glasses/contacts

Specific accommodations needed

Describe any specific environmental conditions (e.g., noise, temperature, hazards)

Work Environment Description

5 of 10

Provides an accurate depiction of the work environment (e.g., noise levels, temperature, potential hazards).

Describe the typical noise levels in the work area.

Select all applicable environmental factors:

Temperature controlled

Exposure to cold

Exposure to heat

Exposure to dust

Exposure to chemicals

Outdoor work

Describe any potential hazards associated with the work environment.

Primary work location (if not standard office).

Approximate percentage of time spent at a computer.

Select the best descriptor of the work environment:

Office

Warehouse

Manufacturing

Remote

Legal Compliance Review

6 of 10

Checks for compliance with relevant employment laws (e.g., FLSA, ADA, EEOC).

FLSA Status Classification (Exempt/Non-Exempt)

Exempt

Non-Exempt

ADA Considerations Required?

Yes

Unsure

Last Legal Review Date

Salary Range Minimum

Salary Range Maximum

EEOC Poster Verification Statement (Confirmation Text)

Consistent Language & Terminology

7 of 10

Ensures consistent language and terminology across all job descriptions.

Identify inconsistent verb usage (e.g., 'responsible for' vs. 'performs')

Consistent

Inconsistent - Corrected

Check for variations in job level terminology (e.g., 'Senior' vs. 'Lead')

Consistent

Inconsistent - Standardized

Note any acronyms used; confirm they are defined elsewhere.

Does the language align with company branding?

Yes

Record any instances of language disparity and proposed solutions.

Accessibility Review

8 of 10

Checks for accessibility concerns in language and format, ensuring inclusivity.

Language Clarity: Is the language free of jargon and technical terms?

Yes

Partially

Sentence Structure: Are sentences concise and easy to understand?

Yes

Partially

Readability Assessment: Check all applicable areas.

Font Size Adequacy

Color Contrast Sufficient

Spacing Clear

Use of Bullet Points Effective

Alternative Text for Images Provided

Summary of Accessibility Concerns (if any)

Screen Reader Compatibility

Verified Compatible

Not Verified

Known Incompatibilities

Job Family Alignment

9 of 10

Verifies alignment with the broader job family or career path.

Job Family Designation

Technology

Finance

Human Resources

Sales

Operations

Career Path Alignment

Individual Contributor

Management

Specialist

Explanation of Alignment

Estimated Time to Promote (Years)

Related Job Titles

Junior Role

Senior Role

Adjacent Role

Regular Review & Updates

10 of 10

Establishes a schedule and process for regular review and updates to maintain accuracy.

Job Title & Summary Accuracy

Current Job Title

Proposed Job Title (if applicable)

Current Job Summary

Proposed Job Summary (if applicable)

Does the Job Title Accurately Reflect the Role?

Does the Job Summary Adequately Describe the Role?

Essential Duties & Responsibilities Clarity

Describe the primary purpose of this role in detail.

List 3-5 key responsibilities, using action verbs (e.g., 'Develop,' 'Manage,' 'Analyze').

Estimated percentage of time spent on key responsibility #1 (%).

Does this responsibility require a specific license or certification?

Describe the expected output or deliverables for this responsibility.

Which of these skills or knowledge areas are ESSENTIAL for performing this responsibility?

Required Skills & Qualifications Validation

Years of Experience Required

Technical Skills (Select all that apply)

Minimum Score on Required Assessment (if applicable)

Educational Requirement

Justification for Required Certifications/Licenses (if applicable)

Physical Demands Assessment

Describe any lifting requirements (weight, frequency, distance)

Maximum weight lifted (in pounds)

Frequency of lifting (e.g., occasional, frequent, constant)

Describe physical activities (select all that apply)

Sensory requirements (e.g., vision, hearing)

Describe any specific environmental conditions (e.g., noise, temperature, hazards)

Work Environment Description

Describe the typical noise levels in the work area.

Select all applicable environmental factors:

Describe any potential hazards associated with the work environment.

Primary work location (if not standard office).

Approximate percentage of time spent at a computer.

Select the best descriptor of the work environment:

Legal Compliance Review

FLSA Status Classification (Exempt/Non-Exempt)

ADA Considerations Required?

Last Legal Review Date

Salary Range Minimum

Salary Range Maximum

EEOC Poster Verification Statement (Confirmation Text)

Consistent Language & Terminology

Identify inconsistent verb usage (e.g., 'responsible for' vs. 'performs')

Check for variations in job level terminology (e.g., 'Senior' vs. 'Lead')

Note any acronyms used; confirm they are defined elsewhere.

Does the language align with company branding?

Record any instances of language disparity and proposed solutions.

Accessibility Review

Language Clarity: Is the language free of jargon and technical terms?

Sentence Structure: Are sentences concise and easy to understand?

Readability Assessment: Check all applicable areas.

Summary of Accessibility Concerns (if any)

Screen Reader Compatibility

Job Family Alignment

Job Family Designation

Career Path Alignment

Explanation of Alignment

Estimated Time to Promote (Years)

Related Job Titles

Regular Review & Updates

Last Review Date

Review Frequency (Months)

Reviewer Name

Review Notes

Next Review Date

Human Resources Management Solution Screen Recording

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