Leave Request Approval Checklist (HR)
Streamline your leave management! This HR leave request approval checklist ensures consistent processes, reduces errors, and keeps your team informed every step of the way. Simplify approvals, maintain compliance, and boost HR efficiency. Download now!
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Employee Information
Gather essential details about the employee submitting the leave request.
Employee Full Name
Employee ID
Date of Birth
Department
Employment Status
Leave Details
Record the type of leave, start and end dates, and total leave time requested.
Start Date of Leave
End Date of Leave
Number of Leave Days Requested
Leave Type
Start Time (if applicable)
End Time (if applicable)
Number of Hours Requested (if partial day)
Policy Review & Eligibility
Verify employee eligibility for the requested leave type based on company policy and relevant laws.
Leave Type
Policy Applicability
Relevant Policy Last Updated
Policy Specific Notes (if applicable)
Eligibility Confirmed?
Balance Verification
Confirm the employee has sufficient accrued leave balance to cover the requested time off.
Accrued Vacation Days
Used Vacation Days
Remaining Vacation Days
Accrued Sick Days
Used Sick Days
Remaining Sick Days
Leave Type Balance Source
Department/Team Impact Assessment
Assess the potential impact of the leave on the department and team workload.
Describe potential workload impact on the team.
Estimate number of tasks/projects affected by absence.
Are there critical deadlines during this leave period?
Outline any mitigation strategies (e.g., task reassignments, overtime).
Does this leave require coverage from other team members?
Which tasks/projects will need reassignment?
Manager Approval
Document the manager's approval or denial of the leave request and any associated comments.
Approval Status
Manager Comments (optional)
Approval Date
Approval Time
Manager Signature
Days Approved (if partial)
HR Review & Compliance
Confirm compliance with legal requirements, company policies, and record necessary approvals.
Compliance with FMLA (if applicable)
Compliance with State/Local Leave Laws
Date of Compliance Review
Notes/Comments on Compliance Review
Potential Risk Assessment
HR Compliance Officer Signature
Communication & Notification
Track communication with the employee and relevant stakeholders regarding the leave approval status.
Notification Method
Recipient Email Address (if applicable)
Notification Message (for record keeping)
Date of Notification
Time of Notification
Notification Status
Record Keeping & Documentation
Ensure accurate and complete records are maintained for audit and legal purposes.
Date of Record Creation
Summary of Approval Process & Notes
Record Type
Employee ID
Supporting Documents (if applicable)
Approver Initials
Human Resources Management Solution Screen Recording
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