Apartment Building Maintenance Inspection Checklist Template
Ensure tenant satisfaction and protect your property with our Apartment Building Maintenance Inspection Checklist. Proactively identify and address maintenance issues, from plumbing and electrical to safety and structural concerns. Stay organized, comply with regulations, and prevent costly repairs with this comprehensive checklist template. Download now and simplify your property management!
This Template was installed 3 times.
Exterior & Grounds
Inspection of the building's outer areas, including landscaping, walkways, and parking.
Overall Grounds Condition
Lawn Height (inches)
Landscaping Issues?
Number of Cracked/Damaged Pavement Sections
Comments on Walkway Surfaces
Last Landscaping Service Date
Photos of Exterior Conditions
Building Envelope
Assessment of the roof, walls, windows, and doors for damage or deterioration.
Roof Leakage (Scale of 0-5, 0=None, 5=Severe)
Roof Condition
Number of Cracked Window Panes
Window Frame Condition
Notes on Exterior Wall Deterioration
Last Time Gutter Cleaning Performed
Condition of Weather Stripping
Photos of any Damage (Roof, Walls, Windows)
Common Areas
Evaluation of hallways, stairwells, lobbies, and recreational spaces for cleanliness, safety, and functionality.
Stairwell Lighting Functionality (1-5, 5 being fully functional)
Hallway Obstructions?
Elevator Operation (if applicable)
Description of Lobby Cleanliness & Condition
Date of Last Carpet Cleaning (Lobby/Hallways)
Condition of Interior Doors (Common Areas)
Location of any observed hazards (e.g., uneven flooring)
HVAC Systems
Inspection of heating, ventilation, and air conditioning equipment for proper operation and maintenance.
Supply Air Temperature (Deg F)
Return Air Temperature (Deg F)
Exhaust Fan RPM
Filter Condition
Condenser Coil Condition
Notes on Compressor Noise/Vibration
Last Maintenance Date
Issues Found (Check all that apply)
Plumbing Systems
Check for leaks, proper drainage, and functionality of plumbing fixtures.
Water Pressure (PSI)
Hot Water Temperature (F)
Faucet Operation
Toilet Flush Function
Any observed leaks or unusual noises?
Last Plumbing Maintenance Date
Electrical Systems
Examination of electrical panels, wiring, and outlets for safety and compliance.
Voltage (Amps)
Circuit Breaker Rating (Amps)
Panel Condition (Visual)
Electrical Hazards Present?
Last Inspection Date
Notes on Wiring Condition
Smoke Detector Functionality (Checked?)
Fire Safety
Verification of fire extinguishers, smoke detectors, and fire alarm systems.
Fire Extinguisher Inspection Date
Fire Extinguisher Condition
Smoke Detector Functionality (per detector)
Last Fire Alarm System Test Date
Fire Alarm System Status
Notes on Fire Safety Observations
Safety & Security
Assessment of lighting, locks, security cameras, and overall building security.
Security Camera Locations
Lighting Levels (Foot Candles)
Gate Operation
Lock Cylinder Condition (Main Entrance)
Date of Last Security Patrol Review
Comments on Overall Security Presence
Number of Working Smoke Detectors (Common Areas)
Unit Condition (Sample)
Brief check of a sample unit for general maintenance issues (e.g., leaks, appliance function).
Appliance Age (Refrigerator)
Appliance Age (Oven/Stove)
Water Leaks Present?
Smoke Detector Functioning?
Overall Unit Condition Notes
Evidence of Pests?
HVAC Thermostat Reading
Overall Observations & Action Items
Notes on any other maintenance concerns and a list of required actions.
General Comments/Observations
Severity Rating (1-5, 1=Low, 5=High)
Recurring Issues?
Date Action Required
Detailed Action Plan
Assigned To
Inspector Signature
Reference/Ticket Number
Audit/Inspection Management Solution Screen Recording
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