Mulch & Gravel Replenishment Checklist (Seasonal)
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Inventory Assessment & Forecasting
Determine current stock levels and anticipate future demand based on seasonality and sales trends.
Current Stock Level - Shredded Mulch (Cubic Yards)
Current Stock Level - Dyed Mulch (Cubic Yards)
Current Stock Level - Pea Gravel (Cubic Yards)
Current Stock Level - River Rock (Cubic Yards)
Average Weekly Sales - Shredded Mulch (Cubic Yards)
Average Weekly Sales - Dyed Mulch (Cubic Yards)
Seasonality Factor (Based on historical sales)
Last Inventory Count Date
Notes on recent sales trends (e.g., promotions, weather impact)
Supplier Communication & Ordering
Contact suppliers, obtain quotes, and place orders for mulch and gravel replenishment.
Primary Supplier Contacted?
Supplier Contact Name
Supplier Phone Number
Estimated Total Quantity Needed (Cubic Yards/Tons)
Types of Mulch/Gravel Required
Specific Product Details/Notes (e.g., color, size, grade)
Date Order Placed
Quoted Price Per Unit (e.g., per cubic yard)
Any Special Delivery Requirements or Restrictions?
Delivery & Receiving
Coordinate deliveries, inspect incoming materials for quality and quantity, and document discrepancies.
Scheduled Delivery Date
Estimated Delivery Time Window
Quantity of Mulch Received (Cubic Yards)
Quantity of Gravel Received (Tons)
Mulch Type Received (Verify against Order)
Gravel Type Received (Verify against Order)
Notes on Material Condition (e.g., dryness, contamination)
Condition of Delivery (Upon Receipt)
Upload Photo Documentation (if necessary)
Storage & Organization
Ensure adequate storage space and organize materials for easy access and efficient stocking.
Available Storage Space (Cubic Yards)
Current Stock on Hand (Cubic Yards) - Mulch
Current Stock on Hand (Cubic Yards) - Gravel
Stacking Method
Notes on Storage Conditions (e.g., Covered, Uncovered)
Potential Storage Issues (Check all that apply)
Detailed Comments on Storage Area
Stocking & Display
Replenish existing displays, restock bulk areas, and ensure product presentation is appealing.
Amount of Mulch Replenished (Cubic Yards)
Amount of Gravel Replenished (Tons)
Display Areas Replenished (Select all that apply)
Bagged Mulch Display Type
Notes on Display Condition/Improvements Needed
Overall Display Appearance
Photos of Stocked Displays (Before/After)
Pricing & Signage
Verify pricing accuracy, update signage as needed, and ensure promotional materials are current.
Current Retail Price per Bag/Unit
Cost per Bag/Unit (from Supplier)
Current Promotional Offer?
Details of Current Promotional Offer (if applicable)
Image of Current Signage
Signage Accurate & Visible?
Notes on Signage Adjustments Needed (if any)
Date Signage Last Updated
Waste Management
Manage any waste generated during replenishment activities, ensuring proper disposal and recycling.
Estimated Waste Volume (Cubic Yards)
Waste Disposal Method(s)
Other Disposal Method Details (if applicable)
Waste Material Type
Notes on Waste Characteristics (e.g., contaminated, oversized)
Date of Waste Disposal
Seasonal Adjustments
Specific tasks based on current season (e.g., spring thaw, summer dryness, fall cleanup, winter protection).
Expected First Date of Spring Thaw (if applicable)
Projected Increase in Gravel Demand (Summer)
Relevant Summer Promotion Types (e.g., bulk discounts, free delivery)
Notes on Summer Weather Impact (e.g., drought conditions, intense rain)
Start Date of Fall Cleanup Season
Estimate of Mulch Volume Needed for Fall Leaf Disposal (Cubic Yards)
Current Mulch Shade Preference (Fall/Winter)
Specific Instructions for Winter Mulch Application (e.g., snow cover protection)
Current Gravel Colour Preference (Winter)
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