ChecklistGuro Building Security and Access Control Workflow
Streamline your site safety with our Building Security and Access Control Workflow. Optimize visitor management, monitor entry points, and automate credentialing to ensure seamless, secure, and efficient facility oversight. Perfect for modern FM professionals seeking to mitigate risk and enhance perimeter protection.
Start
Start of the Workflow/Process.
1. Retrieve Employee Records
Fetch employee data from the User Data Model to verify identity and department.
2. Check Existing Access Permissions
Search the Access Logs model to see if the user already has active credentials.
3. Calculate Security Clearance Level
Compute the required clearance level based on the employee's department and seniority score.
4. Create Access Request Entry
Create a new record in the Access Request Data Model containing the request details.
5. Assign Security Manager Approval
Create a task for the Security Manager to review and approve the new access request.
6. Update Request Status to 'Pending'
Update the initial Access Request entry to reflect that it is currently under review.
7. Hardware Provisioning Task
Create a task for the IT/Facilities team to prepare the physical keycard or biometric registration.
8. Create Access Credentials
Create a new entry in the Credentials Data Model (e.g., Card ID, Access Code) linked to the user.
9. Update Request Status to 'Approved'
Update the Access Request entry to 'Approved' once all approvals are finalized.
10. Notify User of Credentials
Send an email to the employee with their new access instructions and security protocols.
11. Send Security Alert SMS
Send an SMS notification to the Security Head if a high-level access request is created.
12. Aggregate Active Access Requests
Sum the total number of pending access requests to monitor workload/backlog.
13. Final Audit Verification
Create a final task for the Compliance Officer to verify the entry matches the physical setup.
14. Update Request Status to 'Completed'
Finalize the Access Request entry by marking it as closed/completed.
15. Generate Weekly Access Audit Report
Create a summary report of all access grants and denials processed during the week.
End
End of the Workflow/Process.
Start of the Workflow/Process.
Fetch employee data from the User Data Model to verify identity and department.
Search the Access Logs model to see if the user already has active credentials.
Compute the required clearance level based on the employee's department and seniority score.
Create a new record in the Access Request Data Model containing the request details.
Create a task for the Security Manager to review and approve the new access request.
Update the initial Access Request entry to reflect that it is currently under review.
Create a task for the IT/Facilities team to prepare the physical keycard or biometric registration.
Create a new entry in the Credentials Data Model (e.g., Card ID, Access Code) linked to the user.
Update the Access Request entry to 'Approved' once all approvals are finalized.
Send an email to the employee with their new access instructions and security protocols.
Send an SMS notification to the Security Head if a high-level access request is created.
Sum the total number of pending access requests to monitor workload/backlog.
Create a final task for the Compliance Officer to verify the entry matches the physical setup.
Finalize the Access Request entry by marking it as closed/completed.
Create a summary report of all access grants and denials processed during the week.
End of the Workflow/Process.
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