Hotel Procurement and Vendor Management Workflow

Start of the Workflow/Process.

Fetch all active vendors from the Vendor Data Model to select a supplier for the request.

Generate a new entry in the Purchase Requisition data model to initiate the procurement process.

Retrieve current unit prices from the Inventory/Catalog data model to populate the requisition.

Sum the (Unit Price * Quantity) for all line items in the requisition entry.

Create a task for the Procurement Manager to review and approve the requisition based on the total value.

Assign a task to the Purchasing Agent to request and attach quotes from at least three vendors.

Calculate the minimum, maximum, and average price among all submitted vendor quotes for the specific item.

Update the 'Last Performance Score' field in the Vendor Data Model following a completed delivery.

Send an automated email to the selected vendor with the Purchase Order details and delivery instructions.

Create a task for the Receiving Clerk to verify the physical goods against the digital Purchase Order.

Increment the 'Stock on Hand' quantity in the Inventory Data Model upon successful receipt of goods.

Generate an invoice entry in the Finance module linked to the original Purchase Order.

Delete or archive non-selected vendor quote entries from the active procurement session.

Generate a report summarizing total spend per category and vendor performance metrics for the month.

Send an email to the Accounts Payable department when an invoice is ready for processing.

End of the Workflow/Process.