Inbound Shipment Processing

Start of the Workflow/Process.

Retrieve all Purchase Order entries with a status of 'Confirmed' but no associated 'Shipment' record.

Create a new entry in the 'Shipments' data model linked to the identified Purchase Orders.

Create a task for the Warehouse Supervisor to physically inspect the incoming goods.

Update the Shipment entry status to reflect that the carrier has picked up the goods.

Retrieve the manifest details and expected item quantities from the Shipment record.

Create a task for the Receiving Clerk to unload items and verify contents against the manifest.

Update the Shipment entry with the actual quantities received and note any discrepancies.

Sum the total monetary value of all items marked as 'Damaged' or 'Missing' in the current shipment.

Calculate the percentage difference between 'Expected Quantity' and 'Received Quantity'.

If discrepancies exist, create a task for the Procurement Manager to contact the vendor.

Send an email to the Vendor's contact email with photos and details of damaged goods.

Create an entry in the 'Claims/Discrepancy' data model to track the investigation process.

Create a task for the Inventory Controller to increment stock levels in the system.

Update the Shipment entry status to 'Completed' or 'Closed'.

Generate a report summarizing all completed shipments, total items received, and total value of discrepancies for the week.

Send an email to the Warehouse Manager confirming that all inbound shipments for the day have been processed.

End of the Workflow/Process.