Inventory Replenishment Automation Process

Start of the Workflow/Process.

Retrieve all items from the Inventory Data Model where current stock is below the predefined reorder point.

Sum the 'Unit Cost' of all identified low-stock items to determine the total capital required for replenishment.

Calculate the required safety stock level using the formula: (Average Daily Usage * Lead Time) + Safety Buffer.

Generate a new entry in the 'Purchase Orders' data model for the identified low-stock items.

Update the 'Status' field of the selected items in the Inventory Data Model to 'Pending Reorder'.

Create a task for the Procurement Manager to review and approve the newly created Purchase Requisition.

Send an automated email to the Vendor's contact email with the details of the new Purchase Order.

Retrieve contact details and payment terms from the Vendor Data Model based on the items being ordered.

Calculate the expected delivery date by adding the Vendor Lead Time to the current date.

Update the 'Expected Delivery Date' field in the Purchase Order entry with the calculated value.

Create a task for the Warehouse Team to perform a physical count check once the delivery date is reached.

Send an email to the Accounts Payable team regarding the pending cost for the upcoming inventory replenishment.

Create an entry in the 'Incoming Shipments' log to track the arrival of the goods.

Once items are received, update the 'Current Stock' levels in the Inventory Data Model to reflect the new quantities.

Remove or archive the completed Purchase Requisition entry from the 'Active Orders' view to keep the dashboard clean.

End of the Workflow/Process.