Warehouse Receiving and Put-away Process

Start of the Workflow/Process.

Retrieve all open Purchase Order entries from the PO Data Model that are flagged for receiving.

Create a task for the Dock Clerk to physically unload the shipment and check for visible damage.

Create a task to cross-reference the physical items received against the digital Purchase Order.

Update the status of the matched Purchase Order entry to 'Received' once verification is complete.

Generate a new entry in the Goods Receipt Data Model to record the specific details of this delivery.

Sum the quantities of all items processed in the current GRN to ensure total volume matches the manifest.

Calculate the difference between the 'Ordered Quantity' and 'Received Quantity' to identify shortages.

If the discrepancy calculation is greater than zero, update the GRN entry to 'Discrepancy Found' status.

Send an email to the Procurement Department if items are missing or damaged.

Create a task for the Warehouse Operator to move items from the receiving dock to their designated storage bins.

Update the existing Product Data Model entries to increase the 'On-Hand Quantity' based on the received amount.

Create a new entry in the Inventory Movement Log to track the movement from 'Dock' to 'Storage Bin'.

Create a task for the Quality Supervisor to perform a random spot check on the placed items.

Delete the temporary 'In-Transit' dock staging entries once the put-away is confirmed.

Generate a report at the end of the shift summarizing all GRNs processed, total items received, and total discrepancies found.

End of the Workflow/Process.