ChecklistGuro Automotive Dealership Compliance Checklist
Ensure your automotive dealership stays legally sound! Our Automotive Dealership Compliance Checklist helps you navigate complex regulations, minimize risk, and maintain smooth operations. Covering everything from licensing to advertising, this checklist is your essential guide to automotive compliance. Download now & drive confidently!
This Template was installed 5 times.
Federal & State Licensing
Ensuring all required licenses and permits are current and displayed properly.
Dealer License Expiration Date
Salesperson License Expiration Date
Dealer License Status
Dealer License Number
Copy of Dealer License (Front)
Copy of Dealer License (Back)
Business License Type
Truth in Advertising
Verification of compliant advertising practices, avoiding misleading statements.
Review of Current Advertising Materials
Accuracy of Stated MPG
Disclosure of Fees & Charges
Advertising Channels Reviewed
Specific Claim Being Verified (e.g., 'Lowest Price')
Truthfulness of Vehicle Description
Fair Credit Reporting Act (FCRA)
Compliance with FCRA guidelines related to credit checks and disclosures.
Consumer Name
Date of Credit Report Obtained
Purpose of Credit Report?
Summary of Adverse Action Notice (if applicable)
Adverse Action Taken?
Number of Consumers whose reports were obtained
Copy of Adverse Action Notice (if applicable)
Consumer Protection Laws
Adherence to state and local consumer protection regulations.
Summary of State Consumer Protection Act
Cooling-Off Period Applicable?
Cooling-Off Period Duration (Days)
Last Review Date of Consumer Protection Policies
Relevant State Consumer Protection Areas Covered (Select All That Apply)
Record of any Consumer Complaints Received (and Resolution)
DMV Reporting Requirements
Timely and accurate reporting to the Department of Motor Vehicles (DMV).
Last DMV Reporting Submission Date
Number of Vehicles Reported This Period
Reporting Method
Vehicle Identification Number (VIN) Verification Method
Notes on Reporting Process or Issues Encountered
Form Type Submitted
Sales Contracts & Disclosures
Review of sales contracts and associated disclosures for legality and accuracy.
Purchase Price Disclosure
Down Payment Amount
Interest Rate (APR)
Loan Term (Months)
Total Finance Charge Disclosure
Trade-In Vehicle Information (Yes/No)
Vehicle Description (VIN, Make, Model)
Contract Execution Date
Customer Signature
Warranty Compliance
Verification of warranty documentation and adherence to warranty procedures.
Warranty Start Date
Warranty Mileage at Claim
Warranty Type (e.g., Basic, Extended)
Description of Warranty Issue
Supporting Documentation (e.g., Repair Order)
Warranty Status
Claim Amount
Lemon Law Compliance
Compliance with state lemon laws regarding vehicle defects and refunds.
Vehicle Purchase Date
Number of Repair Attempts
Detailed Description of Vehicle Defect(s)
Date of Initial Repair Attempt
Summary of Repair Records & Invoices (attach copies)
Did the repair restore the vehicle to acceptable condition?
Repair Invoices & Documentation (required)
Arbitration/Mediation Status
Privacy Policy & Data Security
Review and adherence to privacy policy and data security protocols.
Data Encryption Method Used
Summary of Privacy Policy Updates (Last Review)
Third-Party Data Sharing Practices
Date of Last Privacy Policy Review
Description of Data Security Measures
Number of Data Breach Incidents (Past Year)
Employee Training & Records
Maintenance of employee training records related to compliance matters.
Last Compliance Training Date
Training Modules Completed
Hours of Training Completed (Total)
Copy of Training Certificate
Notes on Individual Training Needs (if applicable)
Next Scheduled Training Date
Record Keeping & Documentation
Proper retention of all relevant compliance records and documentation.
Record Creation Date
Summary of Compliance Review Findings
Supporting Documentation (Contracts, Agreements)
Number of Contracts Reviewed
Record Type
Next Review Date
Anti-Money Laundering (AML)
Verification of AML policies and procedures (if applicable).
Last AML Policy Review Date
AML Training Completion Status (Employees)
Number of Suspicious Activity Reports (SARs) Filed (Last Year)
Summary of Recent AML Risk Assessment Findings
Customer Due Diligence (CDD) Procedures Followed?
Attach Latest AML Training Documentation
Frequently Asked Questions
Can I customize this template after installing it?
Absolutely. Once installed, you can add, remove, or reorder tasks, add custom fields, and adjust deadlines to fit your specific workflow.
Can I add images or photos to these checklist items?
Yes. Our platform allows you to attach photos, signatures, and notes to any checklist item for better verification and proof of completion.
Can I create a custom checklist from scratch instead of using a template?
Yes. You can use our "Create your own checklist" feature to build a unique workflow tailored exactly to your operational requirements.
Can I add dependencies between tasks?
Yes, you can set up conditional logic and dependencies to ensure your team follows the correct sequence of operations.
Can I assign specific checklist items to different team members?
Yes. You can assign individual tasks to specific employees, ensuring clear accountability across your entire team.
Can I use these checklists on mobile devices in the field?
Yes. Our platform is fully responsive, allowing your team to complete, update, and upload photos to checklists directly from any smartphone or tablet.
How do I notify my manager when a checklist is completed?
You can set up automated notifications (via email, push notification, or in-app alerts) to trigger whenever a checklist is finished or if an item fails inspection.
Can multiple people work on the same checklist simultaneously?
Yes, the platform supports real-time updates, allowing multiple users to contribute to a single live checklist.
Where is the data from completed checklists stored?
All completed checklists are stored securely in your Work OS dashboard, creating a permanent, searchable audit trail of your operations.
Can I generate reports based on my checklist results?
Yes. You can track completion rates, identify recurring issues, and monitor team performance through our integrated reporting and analytics tools.
How can I use these checklists for compliance or auditing purposes?
Because our checklists capture timestamps, photos, and digital signatures, they serve as a robust digital paper trail for regulatory compliance and internal audits.
Can I export my completed checklist data for use in other tools?
Yes. You can export your data in various formats (CSV, Excel, etc.) to integrate your operational insights with your other business software.
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