Subcontractor Compliance Checklist: Construction Site Safety & Legal Review
Ensure construction site safety and legal compliance with our Subcontractor Compliance Checklist. This essential audit simplifies subcontractor vetting, insurance verification, safety training records, and adherence to local regulations, minimizing risk and maximizing project success. Download now for a safer, more compliant construction process.
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Pre-Contract Due Diligence
Review of subcontractor's licensing, insurance, and safety records prior to project commencement.
Subcontractor's License Number
License Expiration Date Verified?
Copy of Subcontractor's Insurance Certificate
Date Insurance Certificate Verified
Notes on License/Insurance Verification
Subcontractor's Safety Program Reviewed?
Insurance Verification
Confirmation of valid general liability, workers' compensation, and auto insurance coverage.
Policy Number
Policy Effective Date
Policy Expiration Date
Coverage Amount (General Liability)
Coverage Amount (Workers' Compensation)
Coverage Amount (Auto Liability)
Insurance Carrier
Certificate of Insurance (PDF)
Licensing & Permits
Verification of required licenses and permits for the specific scope of work.
Subcontractor License Number
License Expiration Date
Permit Type (e.g., Excavation, Electrical)
Permit Number
Permit Issue Date
Permit Expiration Date
Permit Status (Active/Inactive/Pending)
Safety Program Review
Assessment of subcontractor's safety program, training protocols, and hazard communication plan.
Describe Subcontractor's Safety Manual Summary
Does the program address these topics?
Number of Safety Meetings Held Per Month
Date of Last Safety Program Review
Employee Safety Training Documentation?
Upload Safety Training Records (e.g., Certificates)
On-Site Safety Compliance
Observation of subcontractor adherence to site-specific safety rules, PPE requirements, and fall protection measures.
PPE Usage (Hard Hats, Safety Glasses, Vests)
Number of Safety Barriers/Cones Properly Placed
Fall Protection Measures (Scaffolding, Harnesses)
Housekeeping (Cleanliness & Order)
Location of Nearest First Aid Kit
Any Observed Near Miss Incidents?
Drug & Alcohol Policy
Verification of subcontractor's drug and alcohol testing program and employee awareness.
Does the subcontractor have a written drug & alcohol policy?
Frequency of random drug testing (days)
What type of testing is utilized?
Brief summary of subcontractor's drug & alcohol policy (if available)
Upload a copy of the subcontractor's drug & alcohol policy (optional)
Date of last policy review
Immigration Verification (E-Verify)
Confirmation of subcontractor's compliance with employment eligibility verification requirements.
Does the subcontractor participate in E-Verify?
Number of employees subject to E-Verify (if applicable)
Date of last E-Verify compliance review
Upload copy of subcontractor's E-Verify participation documentation
Is the subcontractor utilizing the I-9 employment verification system?
Notes regarding subcontractor's E-Verify status and compliance measures
Contract Compliance
Monitoring of subcontractor adherence to contractual obligations, including payment terms and performance standards.
Invoice Number
Invoice Date
Hours Billed
Hourly Rate
Total Amount Billed
Payment Status
Payment Due Date
Notes on Contract Adherence
Record Keeping & Documentation
Maintenance of records related to subcontractor compliance, including training certificates, inspection reports, and insurance documentation.
Record Creation Date
Summary of Compliance Review Findings
Copy of Subcontractor's Insurance Certificate
Copy of Subcontractor's License/Permit
Number of Safety Training Hours Completed (Subcontractor)
Documentation Status
Date of Last Record Review
Incident Reporting & Investigation
Process for reporting and investigating incidents involving subcontractors, and implementation of corrective actions.
Date of Incident
Time of Incident
Detailed Description of Incident
Type of Incident (e.g., Injury, Near Miss, Property Damage)
Contributing Factors (Select all that apply)
Number of Employees Involved
Attach Photos/Videos (if applicable)
Corrective Actions Taken
Investigator Signature
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