Flower Shop Budget & Expense Tracking Checklist
Unlock financial clarity for your flower shop! Our Budget & Expense Tracking Checklist simplifies managing costs, maximizing profits, and ensuring sustainable growth. Stay organized, avoid surprises, and bloom with success!
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Revenue Tracking
Monitor daily, weekly, and monthly sales figures.
Total Daily Sales
Online Sales Revenue
In-Store Sales Revenue
Wedding/Event Sales Revenue
Date of Sales
Average Order Value
Number of Orders
Flower & Supply Costs
Record expenses for flowers, foliage, and floral supplies.
Rose Stem Cost (per stem)
Lily Cost (per stem)
Hydrangea Cost (per stem)
Floral Foam Cost (per brick)
Wire Cost (per roll)
Ribbon Cost (per roll)
Date of Purchase
Total Cost of Supplies
Packaging & Materials
Track costs associated with boxes, wrapping paper, ribbon, and other packaging materials.
Boxes - Quantity
Wrapping Paper Rolls
Ribbon - Yards
Cellophane Rolls
Box Type
Floral Foam Bricks
Flower Food Packets
Utilities & Rent
Document monthly utility bills (electricity, water, gas) and rent/lease payments.
Electricity Bill Amount
Water Bill Amount
Gas Bill Amount
Rent/Lease Payment Amount
Bill Due Date
Bill Payment Status
Bill Receipt (Optional)
Marketing & Advertising
Track spending on online advertising, print ads, social media promotions, and other marketing efforts.
Social Media Ad Spend (USD)
Print Advertising Cost (USD)
Marketing Campaign Type
Campaign Start Date
Campaign End Date
Campaign Description & Goals
Ad Creative Files (Images, Videos)
Website Traffic Increase (%)
Employee Wages & Payroll Taxes
Record employee wages, salaries, and associated payroll taxes.
Employee Hourly Wage
Hours Worked This Period
Overtime Hours
Gross Pay
Federal Taxes Withheld
State Taxes Withheld
Social Security Contribution
Medicare Contribution
Delivery Costs
Track expenses related to delivery vehicles (fuel, maintenance) and delivery personnel.
Fuel Costs (Gallons)
Fuel Costs (Price per Gallon)
Vehicle Maintenance Costs
Vehicle Repair Costs
Mileage (Total)
Delivery Driver Wages/Hourly Rate
Delivery Driver Commissions/Tips
Date of Delivery Expenses
Miscellaneous Expenses
Document any other expenses not covered in previous categories (e.g., insurance, subscriptions).
Software Subscriptions (Monthly)
Insurance Premiums (Annual)
Credit Card Processing Fees (Monthly)
Business Licenses & Permits (Annual)
Unexpected Repairs (If Applicable)
Professional Fees (Legal/Accounting)
Income Reconciliation
Compare tracked expenses with bank statements and accounting software.
Bank Statement Date
Total Recorded Income
Bank Statement Income Total
Discrepancy Amount
Discrepancy Notes (if any)
Reconciliation Status
Accountant Signature
Budget Variance Analysis
Analyze differences between budgeted and actual expenses, identifying areas for improvement.
Budgeted Revenue
Actual Revenue
Revenue Variance (Actual - Budgeted)
Budgeted Flower Costs
Actual Flower Costs
Flower Cost Variance
Variance Explanation (Select all that apply)
Additional Notes/Justification
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