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Flower Shop Event Setup Checklist

Ensure flawless event floral displays! This Flower Shop Event Setup Checklist guides you through every detail, from venue coordination and centerpiece creation to delivery logistics and on-site adjustments. Perfect for weddings, parties, and corporate events - streamline your workflow and wow your clients!

This Template was installed 3 times.

Pre-Event Planning & Coordination

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Tasks related to confirming details, client communication, and initial planning.

Event Date

Setup Time at Venue

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Event Type

Client Contact Name

Client Phone Number

Event Details & Special Instructions

Delivery/Setup Method

Flower & Supply Procurement

NaN of 8

Ensuring sufficient flowers, greenery, and necessary supplies are ordered and received.

Roses (Quantity)

Lilies (Quantity)

Greenery (Quantity - Bushels)

Floral Foam Type

Flower Order Delivery Date

Vase Inventory (Quantity)

Supplies Needed

Flower Processing & Conditioning

NaN of 8

Hydrating, cleaning, and preparing flowers for design.

Stem Length (inches)

Flower Count (per stem/bunch)

Water Treatment Used

Flower Type

Processing Date

Processing Start Time

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Notes on Flower Condition

Design & Assembly

NaN of 8

Creating arrangements and designs according to client specifications.

Number of Bouquets/Arrangements

Design Style (e.g., Modern, Traditional)

Flower Types Included

Specific Design Notes/Instructions

Reference Image/Sketch (if applicable)

Stem Count (Per Arrangement/Bouquet)

Venue Preparation & Setup

NaN of 8

Preparing the event venue and arranging floral displays.

Venue Address

Arrival Time at Venue

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Number of Tables

Floral Placement Areas (Check all that apply)

Specific Venue Instructions/Notes

Date of Event

Arrangement Placement Type

Delivery & Transport

NaN of 8

Securely transporting arrangements to the event location.

Delivery Address

Scheduled Delivery Time

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Number of Packages/Boxes

Vehicle Used (e.g., van, car)

Delivery Route Optimized?

Delivery Confirmation Signature

Delivery Date

On-Site Arrangement & Placement

NaN of 8

Final adjustments and placement of floral arrangements at the event.

Exact Placement of Centerpieces

Number of Table Arrangements Adjusted

Arrangement Height Confirmation (Client)

Arrival Time on Site

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Signature Confirmation - On-Site Placement

Notes Regarding Arrangement Placement

Post-Event Cleanup & Retrieval

NaN of 8

Removing floral displays and any associated materials after the event.

Cleanup Start Time

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Cleanup Location (Specific Area)

Number of Items Retrieved

Items Requiring Extra Care/Cleaning

Notes on Condition of Returned Items

Date of Return to Shop

Signature of Cleanup Crew Member

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