Flower Shop Event Setup Checklist
Ensure flawless event floral displays! This Flower Shop Event Setup Checklist guides you through every detail, from venue coordination and centerpiece creation to delivery logistics and on-site adjustments. Perfect for weddings, parties, and corporate events - streamline your workflow and wow your clients!
This Template was installed 2 times.
Pre-Event Planning & Coordination
Tasks related to confirming details, client communication, and initial planning.
Event Date
Setup Time at Venue
Event Type
Client Contact Name
Client Phone Number
Event Details & Special Instructions
Delivery/Setup Method
Flower & Supply Procurement
Ensuring sufficient flowers, greenery, and necessary supplies are ordered and received.
Roses (Quantity)
Lilies (Quantity)
Greenery (Quantity - Bushels)
Floral Foam Type
Flower Order Delivery Date
Vase Inventory (Quantity)
Supplies Needed
Flower Processing & Conditioning
Hydrating, cleaning, and preparing flowers for design.
Stem Length (inches)
Flower Count (per stem/bunch)
Water Treatment Used
Flower Type
Processing Date
Processing Start Time
Notes on Flower Condition
Design & Assembly
Creating arrangements and designs according to client specifications.
Number of Bouquets/Arrangements
Design Style (e.g., Modern, Traditional)
Flower Types Included
Specific Design Notes/Instructions
Reference Image/Sketch (if applicable)
Stem Count (Per Arrangement/Bouquet)
Venue Preparation & Setup
Preparing the event venue and arranging floral displays.
Venue Address
Arrival Time at Venue
Number of Tables
Floral Placement Areas (Check all that apply)
Specific Venue Instructions/Notes
Date of Event
Arrangement Placement Type
Delivery & Transport
Securely transporting arrangements to the event location.
Delivery Address
Scheduled Delivery Time
Number of Packages/Boxes
Vehicle Used (e.g., van, car)
Delivery Route Optimized?
Delivery Confirmation Signature
Delivery Date
On-Site Arrangement & Placement
Final adjustments and placement of floral arrangements at the event.
Exact Placement of Centerpieces
Number of Table Arrangements Adjusted
Arrangement Height Confirmation (Client)
Arrival Time on Site
Signature Confirmation - On-Site Placement
Notes Regarding Arrangement Placement
Post-Event Cleanup & Retrieval
Removing floral displays and any associated materials after the event.
Cleanup Start Time
Cleanup Location (Specific Area)
Number of Items Retrieved
Items Requiring Extra Care/Cleaning
Notes on Condition of Returned Items
Date of Return to Shop
Signature of Cleanup Crew Member
Flower Shop Management Solution Screen Recording
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