Flower Shop Vendor Order & Payment Checklist
Never miss a crucial order or payment again! This Flower Shop Vendor Order & Payment Checklist ensures seamless relationships with your suppliers, keeps your inventory on track, and helps you stay in the black. Simplify your vendor management, track deliveries, and ensure timely payments - all in one place. Perfect for flower shops of all sizes!
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Vendor Selection & Research
Initial research and selection of potential flower and supply vendors.
Vendor Research Notes
Vendor Category (e.g., Wholesale, Local Farm)
Potential Pricing Score (1-10)
Quality Rating (1-10)
Delivery Method Offered
Vendor Brochure/Catalog
Order Placement & Confirmation
Detailed ordering process, including quantity, varieties, and delivery dates.
Order Number
Vendor
Order Date
Flower Types
Quantity - Roses
Quantity - Lilies
Special Instructions (e.g., Color Preferences)
Delivery Scheduling & Communication
Confirming delivery schedules and maintaining communication with vendors.
Scheduled Delivery Date
Estimated Delivery Time
Delivery Method
Vendor Contact Person
Estimated Delivery Cost
Delivery Instructions/Notes
Confirmation Status
Receiving & Inspection
Inspecting received goods for quality and accuracy against order.
Date of Receipt
Time of Receipt
Order Number
Condition of Packaging
Overall Flower Quality
Quantity Received (Per Variety)
Quantity Discrepancy (if any)
Notes/Comments (e.g., specific damage, freshness)
Received By
Invoice Reconciliation
Comparing invoices with purchase orders and received goods.
Invoice Number
Purchase Order Number
Quantity Ordered
Quantity Received
Unit Price (as per PO)
Total Amount (as per PO)
Invoice Total
Discrepancy Found?
Discrepancy Notes (if applicable)
Payment Processing
Scheduling and executing payments to vendors according to agreed terms.
Invoice Amount
Payment Due Date
Payment Sent Date
Payment Amount
Payment Method
Check Number (if applicable)
Transaction ID (if applicable)
Vendor Performance Evaluation
Tracking vendor reliability, quality, and pricing for future ordering decisions.
Average Order Fill Rate (%)
Average Delivery Time (Days)
Quality Rating (1-5)
Communication Responsiveness
Specific Feedback/Comments
Last Review Date
Contract Review & Compliance
Ensuring compliance with vendor contracts and terms of service.
Contract Start Date
Contract End Date
Payment Terms
Summary of Key Contract Terms
Renewal Option
Signed Contract Document
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