Fair Housing Compliance Checklist for Property Managers
Ensure legal protection and equitable treatment for all residents. Our Fair Housing Compliance Checklist provides property managers with a step-by-step guide to avoid discrimination and uphold fair housing laws. Simplify your compliance efforts and build a reputation for integrity. Download now!
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Advertising & Marketing
Ensuring fair and inclusive advertising practices.
Targeted Advertising?
Advertising Platforms Used (e.g., Zillow, Facebook)
Description of Advertising Language
Images Used in Advertising?
Fair Housing Language Included?
Specific Fair Housing Statement Used
Application Process
Reviewing application criteria and avoiding discriminatory practices.
Source of Application
Application Received Date
Reason for Application Denial (if applicable)
Household Size
Applicant Type(s)
Verification Method
Background Check Completion Date
Lease Agreements
Verifying lease language is non-discriminatory and complies with fair housing laws.
Lease Agreement Version Number
Fair Housing Clause Review Notes
Accessibility Statement Included?
Protected Classes Mentioned (if applicable)
Date of Last Lease Review
Special Lease Addendums Included (e.g., Pet, Smoking)
Tenant Interactions
Documenting and standardizing tenant interactions to avoid bias.
Summary of Tenant Interaction
Tenant Interaction Type
Number of Residents Present
Date of Interaction
Time of Interaction
Topics Discussed
Property Manager Signature
Accessibility Compliance
Ensuring physical accessibility for individuals with disabilities.
Number of Accessible Parking Spaces
Ramp Slope Compliance (ADA Standard)
Accessible Entrance Present?
Door Width (Minimum ADA Width)
Description of Accessible Route of Travel
Accessible Route of Travel Clearly Marked?
Accessible Unit Count
Reasonable Accommodations
Managing requests for reasonable accommodations.
Tenant's Accommodation Request Description
Date of Accommodation Request Received
Property Manager's Assessment of Request
Request Approved?
Explanation for Approval/Denial (if applicable)
Accommodation Type(s) Requested
Other Accommodation Details (if applicable)
Implementation Deadline
Record Keeping & Documentation
Maintaining accurate and compliant records.
Record Creation Date
Description of Recordable Event/Action
Record Type (e.g., Complaint, Inspection, Communication)
Related Case/Incident Number (if applicable)
Supporting Documents (e.g., photos, emails, letters)
Individual(s) Involved (Tenant/Applicant/Employee)
Summary of Actions Taken/Resolution (if applicable)
Record Keeper Signature
Training & Education
Ensuring staff are trained on fair housing laws and best practices.
Training Completion Date
Training Module Selection
Key Takeaways/Summary of Training
Score on Post-Training Quiz
Training Certificate/Proof of Completion
Topics Covered
Trainer Name
Complaint Handling
Establishing a clear process for handling fair housing complaints.
Date of Complaint Received
Summary of Complaint
Complaint Category
Complainant Name
Complainant Contact Information
Initial Response/Investigation Notes
Date of Resolution
Resolution Details
Complaint Status
Periodic Review & Updates
Regularly reviewing policies and practices to ensure ongoing compliance.
Last Review Date
Summary of Changes Made
Number of Policies Reviewed
Review Trigger (e.g., Legislative Update, Court Ruling)
Supporting Documentation (e.g., Updated Legal Briefs)
Next Scheduled Review Date
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