HOA Compliance Checklist for Rental Properties
Navigate HOA regulations with ease! Our HOA Compliance Checklist for Rental Properties ensures you're always in good standing, avoiding fines and maintaining smooth tenant relations. Simplify your property management - download now!
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Review HOA Governing Documents
Verify current understanding of HOA rules, covenants, and restrictions relevant to rental properties.
Summary of Current HOA Rules Regarding Rentals
Are rentals explicitly permitted by the HOA?
Maximum Number of Rental Units Allowed (if applicable)
Date of Last Review of HOA Governing Documents
Notes on Any Recent Amendments or Changes to Governing Documents
Upload a Copy of the Current HOA Governing Documents
Rental License & Registration
Confirm necessary rental licenses or registrations are obtained and current with local and HOA requirements.
City/Municipality Requiring Registration
License/Registration Number
Registration Issue Date
Registration Expiration Date
Associated Fees (if applicable)
Registration Status
Copy of Registration Document
Guest & Tenant Restrictions
Assess adherence to HOA guidelines regarding guest policies, lease durations, and tenant qualifications.
Maximum Occupancy Per Unit
Lease Duration Restrictions?
Guest Restrictions?
Tenant Screening Process?
Notes on Specific Guest/Tenant Restrictions
Property Appearance & Maintenance
Evaluate compliance with exterior maintenance standards, landscaping rules, and architectural guidelines.
Landscaping Inspection Score (1-5)
Exterior Paint Condition
Last Exterior Cleaning Date
Exterior Maintenance Needed
Photo Documentation (Exterior)
Driveway/Walkway Cracks (Count)
Parking Regulations
Ensure compliance with designated parking rules and restrictions for tenants and guests.
Designated Parking Space Number(s)
Number of Resident Vehicles
Number of Guest Vehicles
Guest Parking Procedures
Notes on Parking Restrictions
Noise & Nuisance Policies
Verify tenant awareness and adherence to HOA noise and nuisance regulations.
Describe any noise complaints received (if any)
Is a Quiet Hours policy clearly outlined in the lease agreement?
Number of documented noise complaints in the last 12 months
Date of last tenant notification regarding noise policy
Which noise-related violations occurred (select all that apply)
Details of 'Other' noise violation (if selected above)
Pet Policies
Confirm compliance with pet restrictions, registration requirements, and related fees, if applicable.
Is pet ownership allowed?
Maximum Number of Pets Allowed
Allowed Pet Types
Specific Breed Restrictions (if any)
Pet Weight Limit (lbs)
Proof of Rabies Vaccination
Pet Rent/Fee (per month)
Insurance Requirements
Verify adequate insurance coverage meets HOA requirements, including liability and property coverage.
Liability Insurance Coverage Amount (USD)
Property Insurance Coverage Amount (USD)
Insurance Provider Name
Insurance Policy Expiration Date
Upload Insurance Certificate of Insurance (COI)
HOA Endorsement Required?
Communication & Notifications
Maintain open communication channels with the HOA and promptly address any violations or concerns.
Last HOA Board Meeting Attendance
Summary of Key Discussion Points from Last HOA Meeting
Method of Communication with HOA (e.g., Email, Phone, Portal)
Notes from Recent Communication with HOA Management
Date of Next Scheduled Communication with HOA
Type of Communication Needed (e.g., Question, Complaint, Update)
Record Keeping & Documentation
Maintain records of all communication, inspections, and compliance efforts for future reference.
Date of HOA Communication
Summary of HOA Communication
Attached Communication Documents (Emails, Letters)
Type of Communication (e.g., Inspection, Violation Notice, General Inquiry)
Violation Number (If Applicable)
Deadline for Response (If Applicable)
Notes on Resolution/Action Taken
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