Vehicle Procurement and Sourcing Process

Start of the Workflow/Process.

Retrieve existing entries from the Vendor Data Model to identify qualified suppliers.

Generate a new entry in the Procurement Requisition data model to initiate the process.

Retrieve technical requirements and budget constraints from the Requisition entry.

Create a task for a Sourcing Agent to begin contacting vendors and requesting quotes.

Create a new data entry for each vendor quote received during the sourcing phase.

Aggregate all quotation entries to calculate the average price across all bidders.

Compare the average quote price against the initial budget defined in the requisition.

Create a task for the Procurement Manager to review quotes and select the winning bid.

Update the original Requisition entry status to 'Vendor Selected'.

Create a new Purchase Order entry linked to the selected vendor and vehicle specs.

Send an email to the selected vendor with the Purchase Order details.

Create a task for the Logistics Team to check registration, insurance, and compliance papers.

Update the Purchase Order entry to reflect that the order has been placed.

Create a task for the Fleet Inspector to perform a physical inspection upon delivery.

Update the Vehicle Asset data model to include the new vehicle in the active fleet.

Create a final report summarizing total spend, vendor performance, and time-to-procure.

End of the Workflow/Process.