Customs Clearance and Documentation Workflow

Start of the Workflow/Process.

Retrieve all active shipment entries from the Shipment Data Model to begin the clearance process.

Fetch all associated invoice entries linked to the specific shipment ID.

Sum the line-item values from the fetched invoices and add applicable insurance/freight costs to determine the total CIF value.

Aggregate the calculated tax amounts across all items in the shipment to determine the total payable amount to customs.

Generate a new entry in the 'Customs Declarations' data model populated with the shipment and calculation data.

Create a task for the Documentation Specialist to verify that the Bill of Lading and Packing List match the Declaration.

Create a task for the Finance Department to process the payment of calculated customs duties.

Update the status of the Customs Declaration entry to 'Pending Payment' once documents are verified.

Send an email to the external customs broker with the attached declaration and shipment details.

Create a task for the Warehouse Agent to perform a physical container inspection if flagged by customs.

Update the primary Shipment entry to 'Customs Cleared' once all tasks are completed.

Send an SMS to the logistics driver to notify them that the cargo is released for pickup.

Create a summary report of all cleared vs. delayed shipments for the monthly audit.

Delete any incomplete or erroneous draft entries from the declaration model to keep the database clean.

End of the Workflow/Process.