ChecklistGuro Supplier Performance Monitoring Workflow
Optimize your supply chain efficiency with our Supplier Performance Monitoring Workflow. Streamline vendor evaluations, track key KPIs, and automate real-time auditing to mitigate risks, reduce lead times, and ensure seamless logistics operations through data-driven supplier management.
Start
Start of the Workflow/Process.
1. Fetch Active Suppliers
Retrieve all entries from the Supplier Data Model that are currently marked as 'Active'.
2. Fetch Recent Delivery Logs
Retrieve all delivery entries associated with the selected supplier from the last 90 days.
3. Calculate Average Lead Time
Calculate the average number of days between 'Order Date' and 'Delivery Date' from delivery logs.
4. Calculate Defect Rate
Calculate the percentage of rejected items versus total items received from the quality logs.
5. Compute Performance Score
Apply a weighted formula combining Lead Time variance, Defect Rate, and Price Stability to generate a 0-100 score.
6. Update Supplier Rating
Update the 'Performance Score' and 'Last Audit Date' fields in the Supplier Data Model.
7. Create Performance Audit Entry
Create a new record in the 'Audit History' data model containing the calculated metrics and score.
8. Assign Corrective Action Task
Create a task for the Procurement Manager if the Performance Score falls below a predefined threshold.
9. Schedule Annual Review
Create a recurring task for the Quality Assurance team to perform a physical site inspection.
10. Notify Supplier of Low Score
Send an automated email to the Supplier Contact Person detailing the performance decline and required improvements.
11. Internal Stakeholder Alert
Send an email to the Head of Supply Chain regarding suppliers who have entered 'Critical' status.
12. Generate Monthly Supplier Scorecard
Generate a PDF report summarizing the performance of all suppliers for the management monthly review.
13. Log Supplier Probation
Create an entry in the 'Supplier Sanctions' data model if the score remains below threshold for two consecutive periods.
14. Urgent Delivery Alert
Send an SMS to the Warehouse Manager if a high-priority supplier fails a critical quality check.
15. Archive Obsolete Supplier Logs
Remove/Archive delivery entries older than 5 years from the system to maintain performance.
End
End of the Workflow/Process.
Start of the Workflow/Process.
Retrieve all entries from the Supplier Data Model that are currently marked as 'Active'.
Retrieve all delivery entries associated with the selected supplier from the last 90 days.
Calculate the average number of days between 'Order Date' and 'Delivery Date' from delivery logs.
Calculate the percentage of rejected items versus total items received from the quality logs.
Apply a weighted formula combining Lead Time variance, Defect Rate, and Price Stability to generate a 0-100 score.
Update the 'Performance Score' and 'Last Audit Date' fields in the Supplier Data Model.
Create a new record in the 'Audit History' data model containing the calculated metrics and score.
Create a task for the Procurement Manager if the Performance Score falls below a predefined threshold.
Create a recurring task for the Quality Assurance team to perform a physical site inspection.
Send an automated email to the Supplier Contact Person detailing the performance decline and required improvements.
Send an email to the Head of Supply Chain regarding suppliers who have entered 'Critical' status.
Generate a PDF report summarizing the performance of all suppliers for the management monthly review.
Create an entry in the 'Supplier Sanctions' data model if the score remains below threshold for two consecutive periods.
Send an SMS to the Warehouse Manager if a high-priority supplier fails a critical quality check.
Remove/Archive delivery entries older than 5 years from the system to maintain performance.
End of the Workflow/Process.
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