Auto Repair Shop Inventory Management Checklist Template
Never run out of essential parts again! Our Auto Repair Shop Inventory Management Checklist Template ensures you're always stocked and ready to serve your customers. Streamline your parts ordering, track stock levels, and prevent costly delays - all with this easy-to-use checklist. Download now and boost your shop's efficiency!
This Template was installed 4 times.
Parts Ordering & Receiving
Track parts orders, receiving processes, and vendor communication.
Order Date
Order Number
Vendor
Quantity Ordered
Part Number(s)
Order Notes (Special Requests, etc.)
Expected Delivery Date
Delivery Method
Stock Level Monitoring
Regularly assess stock levels for critical and commonly used parts.
Current Quantity of Part A
Current Quantity of Part B
Current Quantity of Part C
Reorder Point Triggered for Part D?
Date of Last Stock Level Review
Minimum Stock Level of Part E
Maximum Stock Level of Part F
Minimum/Maximum Stock Levels
Verify current stock aligns with pre-defined minimum and maximum levels.
Part Number
Minimum Stock Level
Maximum Stock Level
Current Stock Quantity
Status (Below Minimum, Within Range, Above Maximum)
Notes/Actions Required
Obsolete/Slow-Moving Inventory
Identify and manage obsolete or slow-moving parts to minimize waste.
Part Condition Assessment
Quantity on Hand
Estimated Value ($)
Date Identified as Slow-Moving
Reason for Slow Movement (e.g., Discontinued Vehicle)
Proposed Action
Date of Proposed Action Implementation
Physical Inventory Counts
Schedule and conduct periodic physical inventory counts for accuracy.
Inventory Count Date
Start Time
Counter's Employee ID
Inventory Count Location (e.g., Parts Room A)
Total Parts Counted
Discrepancies Found (Quantity)
Description of Discrepancies (if any)
Inventory Adjustment Required?
Counter's Signature
Warranty Part Tracking
Maintain records of warranty parts received and processed.
Part Number
Vehicle VIN
Warranty Claim Date
Reason for Warranty Claim
Warranty Type (e.g., Labor, Parts)
Claim Number (Warranty Provider)
Warranty Expiration Date
Supporting Documentation (e.g., Invoice, Diagnostic Reports)
Return Authorization (RMA) Process
Ensure proper procedures for handling returned parts.
RMA Number
Reason for Return
Detailed Description of Issue
Supporting Documentation (Photos, Reports)
Date of Return Request
Return Shipping Method
Notes from Technician
Storage & Organization
Assess the condition and organization of the parts storage area.
Aisle Width (Feet)
Shelf Labeling System Description
Storage Area Conditions
Part Rotation Method
Special Storage Requirements (e.g., hazardous materials)
Number of Pallets Used
Security & Loss Prevention
Check security measures to prevent theft or loss of inventory.
Door/Window Locks Checked?
Alarm System Status
Number of Keys/Fobs Accounted For
Security Camera Functionality
Date of Last Security System Inspection
Reporting & Analysis
Review inventory reports and identify trends for improved management.
Inventory Turnover Rate (Calculated)
Cost of Goods Sold (COGS) - Period
Report Generation Date
Key Observations & Insights
Overall Inventory Health (Assessment)
Percentage of Parts Below Minimum Stock
Recommendations for Improvement
Found this Checklist Template helpful?
Auto Repair Shop Management Solution
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