Automotive Inventory Management Checklist
Stay ahead of the road! Our Automotive Inventory Management Checklist ensures accurate stock levels, minimizes costly errors, and maximizes profitability for your dealership. Streamline your processes and optimize your inventory today.
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Vehicle Receiving & Inspection
Checklist for verifying incoming vehicles against purchase orders and identifying any initial damages.
Vehicle Identification Number (VIN)
Vehicle Make
Vehicle Model
Year of Manufacture
Condition Notes (Exterior)
Condition Notes (Interior)
Photo Documentation (Exterior)
Photo Documentation (Interior)
Purchase Order Number
Inventory Reconciliation
Steps to reconcile physical inventory counts with system records, identifying discrepancies.
Vehicle ID
System Quantity
Physical Count
Discrepancy (Quantity)
Discrepancy Explanation
Discrepancy Resolution
Reconciliation Date
Reconciler Signature
Stock Rotation (FIFO/FEFO)
Ensuring proper stock rotation based on First-In, First-Out (FIFO) or First-Expired, First-Out (FEFO) principles.
Vehicle Arrival Date
Vehicle Mileage (at Arrival)
Rotation Priority (FIFO/FEFO)
Expiration Date (if applicable)
Quantity Remaining
Storage Location
Damage & Loss Prevention
Procedures for preventing and documenting vehicle damage, theft, and other losses within the inventory.
Vehicle Mileage at Receipt
Detailed Description of Vehicle Condition Upon Arrival
Photographs/Videos of Vehicle Condition
Location of Vehicle within Inventory
Security System Status (Active/Inactive)
Number of Keys Present
Potential Damage Areas (Check all that apply)
Condition Reporting & Documentation
Guidelines for documenting vehicle condition, mileage, and any required repairs or services.
Vehicle Mileage (Current)
Exterior Condition Notes
Interior Condition Notes
Visible Damage (Select all that apply)
Pre-existing Mechanical Issues (if any)
Date of Condition Report
Inspector Signature
Attach Photos of Vehicle Condition (Optional)
Inventory Accuracy Verification
Reviewing system records and physical counts to confirm accuracy and resolve any inconsistencies.
Vehicle Identification Number (VIN) Verified?
Mileage Verified Against Invoice?
Condition Notes Match Invoice?
Quantity Discrepancy (If Any)
Description of Discrepancies Found (If Any)
Verification Date
Verification Time
Verifier Signature
Reporting & Analysis
Tracking key inventory metrics and generating reports to identify trends and areas for improvement.
Inventory Turnover Rate
Days Sales of Inventory
Inventory Shrinkage Percentage
Report Generation Frequency
Report Creation Date
Summary of Key Findings & Trends
Supporting Data Files (e.g., Excel Exports)
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