Lease Renewal Checklist for Property Managers
Simplify lease renewals and boost tenant retention! Our comprehensive Lease Renewal Checklist for Property Managers ensures no crucial detail is missed, from rent adjustments to property inspections. Stay organized, compliant, and maximize renewal rates with this essential real estate management tool.
This Template was installed 1 times.
Initial Assessment & Lease Expiration Review
Evaluate tenant history, lease terms, and market conditions.
Lease Expiration Date
Tenant Contact Information Verification
Rent Payment History
Notes on Tenant Behavior/Communication
Compliance with Lease Agreements?
Number of Lease Violations (if any)
Summary of Previous Maintenance Requests & Resolutions
Market Rent Analysis & Pricing
Research comparable rental rates to determine optimal renewal price.
Current Market Rent (Similar Unit)
Comparable Unit Size (Sq. Ft)
Unit Size Difference (Sq. Ft)
Neighborhood Rental Trends
Notes on Comparable Units & Rental Data
Proposed New Rent
Rent Increase Percentage
Tenant Communication & Negotiation
Initiate lease renewal discussions with the tenant and address any concerns.
Initial Renewal Contact Date
Tenant Contact Method (e.g., Phone, Email, In-Person)
Summary of Initial Renewal Discussion
Proposed Rent Increase (if applicable)
Tenant Concerns/Requests
Notes on Tenant Response & Negotiation Points
Date of Final Agreement (if applicable)
Renewal Offer & Documentation
Prepare and deliver the lease renewal offer, including all terms and conditions.
New Monthly Rent Amount
Lease Term Length
Special Renewal Terms or Conditions (if any)
Effective Date of New Lease
Supporting Documents (Rent Comparables, etc.)
Renewal Offer Expiration Date
Property Manager Signature
Tenant Acceptance & Review
Obtain the tenant’s acceptance of the renewal offer and ensure all parties understand the new lease terms.
Tenant Signature
Date of Acceptance
Renewal Option Chosen
Tenant Comments/Questions (Optional)
Property Manager Signature
Lease Agreement Execution & Record Keeping
Finalize the lease agreement, obtain signatures, and securely store all documentation.
Lease Renewal Effective Date
Landlord Signature
Tenant Signature
Signed Lease Renewal Document
Notes on Execution (e.g., any verbal agreements)
Renewal Rent Amount
Lease Type
Property Inspection & Maintenance Review
Schedule and conduct a property inspection and address any required maintenance items.
Scheduled Inspection Date
Inspection Notes & Observations
Condition of Appliances (e.g., Refrigerator, Oven, Dishwasher)
Quantity of Cracked Tiles (if applicable)
Detailed Description of Required Maintenance (if any)
Maintenance Urgency
Photos of Damages or Issues (optional)
Rent Collection & Financial Updates
Confirm rent payment history and update financial records with the new lease terms.
New Monthly Rent Amount
Effective Date of New Lease
Security Deposit Amount (if applicable)
Payment Method
Next Rent Due Date
Late Fee Amount (if applicable)
Lease Type
Real Estate Management Solution Screen Recording
Tired of juggling spreadsheets and endless emails to manage your properties? Watch this screen recording to see how ChecklistGuro's Real Estate Management Solution can help! We'll show you a walkthrough of key features, from lease tracking to maintenance requests. Discover how to save time and keep your properties running smoothly. #realestatemanagement #propertymanagementsoftware #checklistguro #realestate
Related Checklist Templates
Pest Control Inspection & Treatment Checklist for Property Managers
Security System Maintenance Checklist for Rental Properties
Resident Event Planning Checklist for Property Management
Smoke Detector & CO Detector Compliance Checklist
Swimming Pool Safety Inspection Checklist for Property Managers
Parking Enforcement Checklist for Rental Properties
Noise Complaint Resolution Checklist for Property Management
Mold Remediation Inspection Checklist for Rental Properties
Snow Removal Readiness Checklist for Property Managers
Pet Policy Enforcement Checklist for Rental Properties
We can do it Together
Need help with Checklists?
Have a question? We're here to help. Please submit your inquiry, and we'll respond promptly.