ChecklistGuro Property Condition Inspection Checklist
Ensure thorough property assessments with our Property Condition Inspection Checklist! This essential checklist guides real estate professionals through a comprehensive evaluation of a property's condition, identifying potential issues, documenting existing damage, and streamlining the due diligence process for buyers, sellers, and property managers. Protect your clients and avoid costly surprises - download our checklist today!
This Template was installed 2 times.
Exterior - General
Overall assessment of the property's exterior condition.
Overall Condition Rating (1-10, 1=Poor, 10=Excellent)
Visible Damage?
Detailed Description of General Exterior Condition
Exterior Photos - Front View
Vegetation Overgrowth?
Distance to Nearest Neighbor (feet)
Notes on Drainage or Erosion Concerns
Roof
Inspect for damage, leaks, and general wear and tear.
Roof Material
Shingle Age (Years)
Visible Damage?
Describe Damage (if any)
Roof Photos
Gutters - Condition
Number of Layers (Shingles)
Foundation & Structure
Evaluate the foundation and structural elements for cracks, settling, or damage.
Foundation Height (inches)
Describe any visible cracks in the foundation (size, length, location)
Foundation Material
Evidence of Water Damage?
Describe any structural concerns (e.g., sagging floors, wall bowing)
Upload photos of foundation and structure (required)
Measure crack width (inches)
Exterior Walls & Siding
Check for damage, deterioration, and proper installation of siding.
Siding Material
Cracks Observed (Number)
Description of Cracks (if any)
Condition of Paint/Finish
Signs of Damage
Upload Photos of Exterior Walls/Siding
Notes on Siding Condition
Windows & Doors
Assess the condition of windows, doors, frames, and hardware.
Number of Windows
Number of Exterior Doors
Window Frame Material
Door Type (Exterior)
Description of Window/Door Damage (if any)
Window/Door Operation
Upload Photo of Damage (if any)
Landscaping & Grounds
Evaluate the condition of landscaping, walkways, driveways, and fencing.
Grass Height (inches)
Sprinkler System Functionality
Landscaping Issues
Tree Health Rating (1-5, 1=Poor, 5=Excellent)
Notes on Landscaping Condition
Landscaping Photos
Interior - General
Overall assessment of the property's interior condition.
Overall Interior Condition Notes
Square Footage (Verification)
Presence of Odors?
Potential Interior Issues?
Date of Last Interior Cleaning
Notable Interior Features
Walls, Ceilings & Floors
Inspect for damage, stains, and wear and tear.
Wall Thickness (inches)
Wall Condition
Describe Wall Damage (if any)
Ceiling Condition
Describe Ceiling Stains or Damage (if any)
Floor Covering Type
Floor Levelness (scale of 1-5, 1=perfect)
Describe Floor Damage or Wear (if any)
Kitchen
Evaluate appliances, cabinetry, countertops, and plumbing fixtures.
Refrigerator Age (Years)
Oven/Stove Temperature Accuracy (°F)
Dishwasher Functionality
Microwave Issues
Cabinet Condition Notes
Sink Functionality
Overall Kitchen Notes
Bathrooms
Assess toilets, sinks, showers/tubs, ventilation, and plumbing fixtures.
Water Pressure (PSI)
Toilet Condition
Shower/Tub Condition
Description of any plumbing issues observed
Photos of Bathroom (if applicable)
Ventilation Fan Functioning?
Sink Water Temperature (Hot/Cold)
HVAC System
Inspect the heating, ventilation, and air conditioning system.
HVAC System Age (Years)
HVAC System Type
Refrigerant Pressure (PSI)
Description of HVAC Operation (e.g., noises, performance)
Filter Condition
Last Maintenance Date
Notes on HVAC System Performance
Electrical System
Evaluate the electrical panel, outlets, and wiring.
Panel Voltage (V)
Breaker Size (Amps)
Panel Condition
Outlets Functioning?
GFCI Protection (Kitchen/Bath)
Notes on Electrical System
Plumbing System
Assess pipes, fixtures, and water pressure.
Water Pressure (PSI)
Water Heater Condition
Plumbing Issues Observed
Detailed Description of Plumbing Issues
Drainage Type
Water Heater Age (Years)
Safety & Security
Check smoke detectors, carbon monoxide detectors, and security features.
Smoke Detectors Present?
Carbon Monoxide Detectors Present?
Number of Working Smoke Detectors
Number of Working CO Detectors
Exterior Lighting Functional?
Security System Notes (if applicable)
Fire Extinguisher Present & Charged?
Date of Last Fire Safety Check
Pest Infestation
Inspect for signs of pests and potential infestations.
Observed Pest Types
Detailed Description of Pest Activity (Location, Quantity, Damage)
Estimated Number of Pests Observed (if applicable)
Photos/Evidence of Pest Infestation (if applicable)
Evidence of Previous Pest Control Measures?
Description of Previous Pest Control Measures (if any)
Overall Cleanliness
Assess the general cleanliness of the property.
Overall Cleanliness Score (1-5, 1=Poor, 5=Excellent)
Describe any noticeable odors present.
Check all that apply regarding surface cleanliness:
Note any areas requiring immediate cleaning (e.g., spills, stains).
Was any cleaning performed during the inspection?
Attach photos documenting cleanliness issues (optional).
Frequently Asked Questions
Can I customize this template after installing it?
Absolutely. Once installed, you can add, remove, or reorder tasks, add custom fields, and adjust deadlines to fit your specific workflow.
Can I add images or photos to these checklist items?
Yes. Our platform allows you to attach photos, signatures, and notes to any checklist item for better verification and proof of completion.
Can I create a custom checklist from scratch instead of using a template?
Yes. You can use our "Create your own checklist" feature to build a unique workflow tailored exactly to your operational requirements.
Can I add dependencies between tasks?
Yes, you can set up conditional logic and dependencies to ensure your team follows the correct sequence of operations.
Can I assign specific checklist items to different team members?
Yes. You can assign individual tasks to specific employees, ensuring clear accountability across your entire team.
Can I use these checklists on mobile devices in the field?
Yes. Our platform is fully responsive, allowing your team to complete, update, and upload photos to checklists directly from any smartphone or tablet.
How do I notify my manager when a checklist is completed?
You can set up automated notifications (via email, push notification, or in-app alerts) to trigger whenever a checklist is finished or if an item fails inspection.
Can multiple people work on the same checklist simultaneously?
Yes, the platform supports real-time updates, allowing multiple users to contribute to a single live checklist.
Where is the data from completed checklists stored?
All completed checklists are stored securely in your Work OS dashboard, creating a permanent, searchable audit trail of your operations.
Can I generate reports based on my checklist results?
Yes. You can track completion rates, identify recurring issues, and monitor team performance through our integrated reporting and analytics tools.
How can I use these checklists for compliance or auditing purposes?
Because our checklists capture timestamps, photos, and digital signatures, they serve as a robust digital paper trail for regulatory compliance and internal audits.
Can I export my completed checklist data for use in other tools?
Yes. You can export your data in various formats (CSV, Excel, etc.) to integrate your operational insights with your other business software.
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